Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, September 07, 2021 at 9:00 A.m. - 12:00 P.m.

Virtual meeting

We are using ZOOM meeting software.
To join through your computer (or smartphone with the ZOOM app) go
to: https://us02web.zoom.us/j/83169590883
To phone in and listen live dial [phone] (long-distance charges may apply)
When prompted, enter meeting ID: 831 6959 0883
To participate, when prompted, use the raise hand function on your computer or *9 on your phone.
Accessibility of documents: Documents are available in alternate formats upon request.
Please contact the Clerk's Department at 519-369-2200 or by email at [email protected] to
discuss how best we can meet your needs if you require an accessible format or communication
support.

---

1.

Call to Order

2.

Moment of Reflection

3.

Declarations of Pecuniary Interest and General Nature Thereof

4.

Delegations/Presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Presentation - Kevin Tremble, Senior Manager, BDO Canada LLP - Audited Financial Statements

• Recommendation:

  Be it resolved that, the Council of the Municipality of West Grey hereby accepts the Municipality of West Grey Consolidated Financial Statements for the year ended December 31, 2020 as prepared by BDO Canada LLP.

4.2

Delegation - Paul Wagenaar, United Way Bruce Grey - Food Security

5.

Public Meetings

6.

Comment Period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished Business

7.1

Adoption of minutes

7.1.1

July 5, 2021 public meeting

7.1.2

July 6 , 2021 council meeting

• Recommendation:

  That the minutes of the public meeting of July 5, 2021 and the regular council meeting of July 6, 2021 are hereby approved as circulated.

7.2

Committee and board reports

7.2.1

Saugeen Mobility and Regional Transit General Board - April 23, 2021 minutes

7.2.2

Climate Action Advisory Committee - July 13, 2021 minutes

7.2.3

Committee of Adjustment - June 14, 2021 minutes

7.2.4

Saugeen Municipal Airport Commission - June 16, 2021 minutes

7.2.5

Commercial Beautification Committee - June 23, 2021 minutes

7.2.6

West Grey Police Services Board - June 28, 2021 minutes

7.2.7

West Grey Local Accessibility Advisory Committee - June 30, 2021 minutes

7.2.8

West Grey Economic Development Advisory Committee - July 12, 2021 minutes

• Recommendation:

  That council hereby approves the West Grey Economic Development Advisory Committee's recommendation that $15,000 be allocated from the Economic Development reserve to operations for the purpose of the Downtown Revitalization program.

• Recommendation:

  The minutes of committees and boards are hereby received.

7.3

Correspondence

7.3.1

Items requiring action

7.3.1.1

Guy Coulas - Request to purchase municipal land

• Recommendation:

  That a planning report be brought back to a future council meeting regarding the sale of municipal lands as requested by Guy Coulas.

7.3.1.2

Sean Foley - Request for exemption to animal control bylaw

• Recommendation:

  That council hereby exempts Sean Foley from the leash provisions in Animal Control Bylaw No. 87-2009; and

  That the clerk provide a letter to Mr. Foley confirming this exemption; and

  That staff are directed to review Bylaw No. 87-2009 and report back to a future meeting.

7.3.1.3

Candue Homes - Request to purchase municipal land

• Recommendation:

  That a planning report be brought back to a future council meeting regarding the sale of municipal lands as requested by Candue Homes.

7.3.2

Items for information

7.3.2.1

Grey County - Fulfilling municipal accessibility requirements

7.3.2.2

Ontario Coalition for Better Child Care and CUPE Ontario - 21st Annual Child Care Worker and Early Childhood Educator Appreciation Day, October 21, 2021

7.3.2.3

City of Woodstock - Letter to Premier Ford regarding short and long term solutions to address affordable housing, homelessness and addictions crisis

• Recommendation:

  That council hereby receives all correspondence items not otherwise dealt with.

7.4

Staff reports

7.4.1

Director of Finance/Treasurer - Durham upper dam pedestrian walkway

• Recommendation:

  That council approves the request from Saugeen Valley Conservation Authority (SVCA) for $27,500 representing West Grey’s share to repair the pedestrian walkway and to purchase and install an H-beam at the Durham Upper Dam and further that this be funded from a transfer from the West Grey Flood Control Reserve.

7.4.2

Director of Finance/Treasurer - 2020 year end supplementary assessments and write-offs

• Recommendation:

  That council approves the supplementary/omitted taxes and write-offs in the amount $46,708.26 and ($339.84) for location taxation and BIA area rates respectively.

7.4.3

Director of Development/CBO - 2021 Q2 West Grey building activities

• Recommendation:

  That CBO report, 2021 Q2 Building Department Activity be received for information.

7.4.4

Manager of Planning and Development - 1993934 Ontario Inc. - Request to purchase municipal property

• Recommendation:

  That council receive Planner Spencer’s report and the recommendation to proceed to declare the lands surplus and direct staff to proceed with the disposal of municipal lands process.

7.4.5

Director of Administration/Clerk - Commercial Beautification Committee - Proposed changes to committee

• Recommendation:

  That council hereby receives the report, Proposed changes to Commercial Beautification Committee; and

  That council hereby approves the proposed changes to the Commercial Beautification Committee structure to transition to an advisory committee of council named the Gardens and Green Spaces Advisory Committee; and

  That the following current members of the Commercial Beautification Committee continue to serve as members of the Gardens and Green Spaces Advisory Committee:

  Scott Foerster, Courtney Hunter, Susan Papineau, Mary Lou Pfeffer, Becky Weltz and Elizabeth MacKenzie; and

  That the following members of council be appointed to the Gardens and Green Spaces Advisory Committee, ______________ and _______________; and

  That the draft terms of reference for the revised committee be reviewed by the committee and brought to a future meeting for council’s consideration.

7.5

Bylaws

7.5.1

Bylaw 61-2021 - Conference, seminar and professional development policy for council and staff

• Recommendation:

  That bylaw 61-2021, being a bylaw to establish a Conference, Seminar and Professional Development Policy for council and staff of the Municipality of West Grey, be read a first, second, and third and final time.

8.

Adoption of Minutes

8.1

August 3, 2021 council meeting

8.2

August 9, 2021 special council meeting

8.3

August 9, 2021 public meeting

8.4

August 10, 2021 special council meeting

• Recommendation:

  That the minutes of the regular council meeting of August 3, 2021, public meeting of August 9, 2021 and special council meetings of August 9, 2021 and August 10, 2021 are hereby approved as circulated.

9.

Committee and Board Reports

9.1

Committee of Adjustment - July 5, 2021 minutes

9.2

Saugeen Municipal Airport Commission - June 30, 2021 minutes

9.3

Saugeen Municipal Airport Commission - July 21, 2021 minutes

• Recommendation:

  The minutes of committees and boards are hereby received.

10.

Correspondence

10.1

Items requiring action

10.1.1

EPCOR Utilities Inc. - Request for letter for Ontario Energy Board application

• Recommendation:

  That council hereby directs staff to provide EPCOR Utilities Inc. with a letter of support for their application to the Ontario Energy Board.

10.1.2

Recognition of September 30 as National Day for Truth and Reconciliation (National Orange Shirt Day)

• Recommendation:

  Whereas the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation; and

  Whereas the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC's Calls to Action: and

  Whereas all Canadians and all orders of government have a role to play in reconciliation; and 

  Whereas Recommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process; and

  Whereas the Federal Government has announced September 30th, 2021 as first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday; 

  Therefore, be it resolved that the Council of the Municipality of West Grey does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities.

10.1.3

West Grey Public Library - Recognition of Ontario Public Library Week

• Recommendation:

  That council hereby recognizes October 17 to October 23, 2021 as Ontario Library Week.

10.2

Items for information

10.2.1

Concession 2 WGR residents - Bridge and paving

10.2.2

West Grey/Durham Terry Fox Run

• Recommendation:

  Council hereby receives all correspondence items not otherwise dealt with.

11.

Staff Reports

11.1

Director of Finance/Treasurer

11.1.1

2022 Budget Process

• Recommendation:

  That council receives the 2022 budget process report for information.

11.2

CAO

11.2.1

Strategic vision plan 2021 areas of focus and CAO projects update

• Recommendation:

  That council receives report Strategic Vision Plan 2021 Areas of Focus and CAO Projects Update report for information.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 63-2021 - Zoning amendment Lot 2, Plan 153, Part 1, geographic township of Normanby

• Recommendation:

  That bylaw 63-2021, being a bylaw to amend zoning bylaw 37-2006, be read a first, second and third and final time.

13.2

Bylaw 64-2021 - Zoning amendment Lot 57, Concession 2 NDR, geographic township of Bentinck

• Recommendation:

  That bylaw 64-2021, being a bylaw to amend zoning bylaw 37-2006, be read a first, second and third and final time.

13.3

Bylaw 65-2021 - Site plan agreement - Anzelmo

• Recommendation:

  That bylaw 65-2021, being a bylaw to authorize entering into a site plan agreement, be read a first, second and third and final time.

13.4

Bylaw 66-2021 - Amend Heritage Designation bylaw for 240 Garafraxa Street North, Town of Durham

• Recommendation:

  That bylaw 66-2021, being a bylaw to amend Schedule B, Reasons for Designation, to Bylaw No. 125-2018, being a bylaw to designate the lands and buildings at 240 Garafraxa Street North, geographic Town of Durham, to be of cultural heritage value or interest be read a first, second, and third and final time.

13.5

Bylaw 67-2021 - Transfer Payment Agreement - Modernization Intake 2

• Recommendation:

  That bylaw 67-2021, being a bylaw to authorize an Ontario Transfer Payment Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs and Housing for funding approved under the Municipal Modernization Program, Intake 2, be read a first, second and third and final time.

13.6

Bylaw 68-2021 - Dedicate lands as public highway

• Recommendation:

  That bylaw 68-2021, being a bylaw to dedicate lands as a public highway, be read a first, second and third and final time.

13.7

Bylaw 69-2021 - Confirming the proceedings of council

• Recommendation:

  That bylaw X-2021, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New Business

14.1

Notice of motion - Council meetings

• Recommendation:

  Moved: Councillor Townsend

  Since January 1, 2019, West Grey Council has revised its meeting schedule, with the intent of improving efficiency and hence service. These changes have resulted in an approximate reduction of 51% in Council’s meeting time, as well as freeing up a significant amount of staff support time to work on other activities.

  However, recently, West Grey Council has encountered situations where it has been unable to complete all the business on its Meeting Agenda, with the last occurrence at the August 10th, 2021 Council meeting, when 23 distinct Agenda items were unable to be addressed, and so had to be carried over to the next regular, or a future, Council meeting.

  The impact of not completing the business on an Agenda can be significant, especially when it happens repeatedly. Such impact can be on Council, staff, residents, businesses, operations and projects.

  Recognizing a solution(s) must be identified to minimize or eliminate the underlying issues causing Council’s inability to complete all its business during a regular Council Meeting, with in the allotted time West Grey Council directs staff as follows:

  1. Staff bring back a report to Council no later than November 30th, outlining recommendations to better ensure Council completes all the business on every Council Meeting Agenda during the allotted time; and
  2. Staff consider the following in its report:
     1. results of the service and operations review underway, and
     2. the 2022 Schedule of Council Meetings be two (2) per month, with three (3) meetings scheduled over the July - August period, and one (1) in December, and
     3. a minimum of one (1) Special Council Meeting, be scheduled each month, with particular focus on:
        1. 1. significant items Council is seeing for the first time,
           2. items of a complex nature requiring more time,
           3. workshop / training, etc.

  NB: A Special Council Meeting will only be held if there are qualifying Agenda items 

14.2

Notice of motion - Support downtown businesses with removal of out-of-date signs

• Recommendation:

  Moved: Councillor Shea

  Be it resolved that West Grey staff prepare a plan for supporting downtown businesses with the removal of out-of-date business signs.

14.3

Notice of motion - Saugeen Municipal Airport partnership

• Recommendation:

  Moved: Councillor Shea

  Whereas the Saugeen Municipal Airport provides little benefit to West Grey; and

  Whereas West Grey must give one year's notice before exiting the partnership;

  Be it resolved that staff invite the Saugeen Municipal Airport executive to demonstrate why West Grey should not leave the partnership.

15.

Announcements

In accordance with the West Grey Procedural Bylaw comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed Session

17.

Report from Closed Session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ a.m./p.m., to meet again on September 21, 2021 at 6 p.m. or at the call of the chair.