Council Meeting
Municipality of West Grey, Council Chambers
402813 Grey County Rd 4, Durham, ON N0G 1R0

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electronically

This meeting is online
We are using the ZOOM meeting software – audio only

To join the meeting through your computer (or smartphone with the ZOOM app) go to:
 https://us02web.zoom.us/j/82124077874

If you prefer to phone in and listen live dial +1 647 558 0588 (long-distance charges to Toronto may apply)

If prompted, enter the meeting ID: 821 2407 7874

To participate during the comment or question periods use the raise hand function on your computer or *9 on your phone.


Accessibility of documents: Documents are available in alternate formats upon request. Please contact the Clerk's Department at 519-369-2200 or by email at [email protected] to discuss how best we can meet your needs if you require an accessible format or communication support.


  • Recommendation:

    That consent agenda items 8.1.1, Council minutes of August 4, 2020
    are hereby approved, as printed; and
    That consent agenda items 8.2 to 8.5, inclusive, be received for
    information.

  • Recommendation:

    That the Council of the Municipality of West Grey hereby supports the resolution of the Municipality of Chatham-Kent, dated July 20, 2020 that supports the Private Members Bill by M. Jowhari regarding Emancipation Day that states:

    That the House recognizes that:


    a) The British Parliament abolished slavery in the British Empire as of August 1, 1834
    b) Slavery existed in the British North America prior to its abolition in 1834
    c) Abolitionists and others who struggled against slavery, including those who arrived in Upper and Lower Canada by the Underground Railroad, have historically celebrated August 1, as Emancipation Day
    d) The Government of Canada announced on January 30, 2018 that it would officially recognize the United Nations International Decade for People of African Descent to highlight the important contributions that people of African Descent have made to Canadian society, and to provide a platform for conforming anti-black racism; and
    e) The heritage of Canada's people of African descent and the contributions they have made and continue to make to Canada; and that in the opinion of the House, the government should designate August 1 of every year as "Emancipation Day" in Canada.

    That support for this motion is sent to our Member of Parliament and all House of Commons representatives.

12.1

  • Recommendation:

    That the council of the municipality of West Grey hereby appoints Harold McKnight to serve as the West Grey representative on the Court of Revision for the Shannon Municipal Drain and Municipal Drains 30 and 52-2020 to be held on September 1, 2020 at 3 p.m. in the Town of Minto.

  • Recommendation:

    That council approves provisions for electronic meetings outside of a declared provincial or municipal emergency to be included in revisions to the procedural bylaw; and

    That the following provisions be included in the revised procedural bylaw relating to electronic meeting participation;

    __________________________________________________________; and

    That staff is hereby directed to bring a report to a future meeting regarding electronic meeting conference systems, initial and on-going costs and funding options.

  • Recommendation:

    That council approve voucher no. 14-2020 in the amount of $613,463.00 and voucher no. 15-2020 in the amount of $342,505.10.

  • Recommendation:

    That report Municipal Alcohol Policy and Facilities Licensing Update be received for information; and

    That council consider bylaw 58-2020 to adopt the Municipal Alcohol Policy in the bylaw portion of the agenda; and

    That council direct staff to continue operating municipal facilities with renters assuming responsibility for liquor licenses on an as needed basis.

  • Recommendation:

    That council provide direction through a resolution for each request to purchase municipal property.

13.

  • Recommendation:

    That the West Grey Council gives third and final reading to bylaw No. 51-2020, being a bylaw to provide a Records Retention Program Policy.

  • Recommendation:

    That the West Grey Council gives first, second and third and final reading to bylaw no. 58-2020, a bylaw to adopt a Municipal Alcohol Policy

  • Recommendation:

    That the West Grey Council gives first, second and third and final reading to bylaw no. 59-2020, a bylaw to authorize the mayor and clerk to sign an Connecting Links Program Contribution Agreement between the Municipality of West Grey and Her Majesty the Queen in right of Ontario as represented by the Minister of Transportation.

  • Recommendation:

    That the West Grey Council gives first, second and third and final reading
    to bylaw no. 60-2020, being a bylaw to confirm matters addressed at the
    September 1, 2020 regular council meeting.

  • Recommendation:

    Moved that West Grey Council adopts the following schedule for the 2021 Budget preparation:

    • November 30, 2020 – Staff provides the Budget Information Package to council, including:
      • Projected Expenses and Revenues for the current year (including a report on risks, exposures that could affect this projection)
      • Projected Deficits, Surpluses and Transfers to/from Reserves
      • Projected Reserves at year-end, by Reserve Account
      • Proposed 2021 Budget, by Department, including:
        • Removal of any 2020 expenses not continuing into 2021 (such as one-time 2020 expenses and grants, matured loans, etc)
        • Adjustment to reflect ongoing Expenses for initiatives which began part-way through 2020
        • New initiatives including changes to services and rates, prioritized by staff
        • A written explanation of the change between the Projected 2020 and the Proposed 2021 Budgets
    • January 2021 – Budget Meeting 1, to review the Budget Information Package. Council identifies follow-up requests for staff, if any.
    • January 2021 – Budget Meeting 2, to review follow-up requests, finalize proposed 2021 Budget
    • February 2021 – Public Meeting to share proposed 2021 Budget Package with the community
    • March 2, 2021 – 2021 Budget Approval
  • Recommendation:

    That we do now adjourn at ____ , to meet again on September 15, 20202 at 7 p.m. or at the call of the chair

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