Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, May 17, 2022 at 6:00 P.m. - 9:00 P.m.

Virtual meeting

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When prompted, enter the meeting ID: 847 6109 3158 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

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1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

5.

Public meetings

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

8.

Adoption of minutes

8.1

May 2, 2022 - Public meeting

8.2

May 3, 2022 - Council meeting

• Recommendation:

  That the minutes of the public meeting of May 2, 2022, and regular council meeting of May 3, 2022 are hereby approved as circulated.

9.

Committee and board reports

9.1

Saugeen Municipal Airport Commission - April 6, 2022 minutes 

9.2

Saugeen Municipal Airport Commission - April 20, 2022 minutes

9.3

Saugeen Mobility and Regional Transit Board - April 8, 2022 minutes

9.4

Durham BIA AGM - April 4, 2022 minutes

9.5

Drinking Water Source Protection Committee - December 3, 2021 minutes

• Recommendation:

  The minutes of committees and boards are hereby received.

10.

Correspondence

10.1

Items requiring action

10.1.1

West Grey Police Services Board - Council availability

• Recommendation:

  That council hereby directs _____. 

10.1.2

West Grey Police Services Board - Request for public apology

• Recommendation:

  That council hereby directs _____. 

10.2

Items for information

10.2.1

West Grey Police Services Board - Special council meeting

10.2.2

Township of Cramahe - Bill 109 response from council

• Recommendation:

  That council hereby receives all correspondence items not otherwise dealt with.

11.

Staff reports

11.1

Manager of Planning and Development

11.1.1

Request for purchase of property - Mellor

• Recommendation:

  That council receive Planner Spencer’s report

  That council hereby declares the identified road allowance immediately west of the Concession 2 WGR road deviation surplus to the needs of the municipality; and

  That council directs staff to proceed with the disposition of lands, pursuant to the municipality’s land disposal by-law.

11.1.2

Request for purchase of property - Nusselder-Saur

• Recommendation:

  That council receive Planner Spencer’s report;

  That council hereby declares the identified road allowance adjacent to the depth of 232950 concession 2 WGR (Normanby) surplus to the needs of the municipality; and

  That council directs staff to proceed with the disposition of lands, pursuant to the municipality’s land disposal by-law.

11.1.3

Request for purchase of property - Roberts

• Recommendation:

  That council receive Planner Spencer’s report; and

  That council hereby declares the identified road allowances known as Glenelg Street and Elgin Street, identified as PIN 37239-149 and PIN 37239-150, Priceville in the geographic township of Glenelg, surplus to the needs of the municipality; and

  That council directs staff to proceed with the disposition of lands, pursuant to the municipality’s land disposal bylaw.

11.2

Interim Director of Infrastructure and Public Works

11.2.1

Canada Community Building Fund Projects

• Recommendation:

  That council approves using funds from the Canada Community Building Fund (CCBF) to expand the 2022 capital projects program by adding and completing the following projects:

  • Concession 2 EGR - Hot Mix from Durham Road East to Northline approx. 1.8 k.m. – up to $150,000
  • Concession 12 Normanby – pavement preservation from Grey Road 3 to Sd. Rd. 25 approximately 4 k.m. – up to $90,000
  • Meux Creek gabion wall repair Neustadt – up to $80,000

  And further, that council approves transferring $150,000 levy from the surface treatment account to the loose top maintenance operating budget;

  And further that $150,000 from the CCBF be placed in the surface treatment capital account.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 48-2022 - Rating Bylaw

• Recommendation:

  That bylaw 48-2022, being a bylaw to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, be read a first, second and third and final time.

13.2

Bylaw 49-2022 - Assume road - MacDonald Crescent

• Recommendation:

  That bylaw 49-2022, being a bylaw to assume lands known as MacDonald Crescent into the Municipality of West Grey roads system, be read a first, second and third and final time.

13.3

Bylaw 50-2022 - Assume road - Phase 2, 3 & 4 of Marshall Heights subdivision

• Recommendation:

  That bylaw 50-2022, being a bylaw to assume lands identified as road allowance within Phase 2, 3 and 4 of Marshall Heights subdivision into the Municipality of West Grey roads system, be read a first, second and third and final time.

13.4

Bylaw 51-2022 - Authorize bag tag vendor distribution agreement

• Recommendation:

  That bylaw 51-2022, being a bylaw to authorize a vendor distribution agreement between the Corporation of the Municipality of West Grey and 13882390 Canada Inc. carrying on business as Colpepper's, be read a first, second and third and final time.

13.5

Bylaw 52-2022 - Add stop sign at Saddler Street and Albert Street South

• Recommendation:

  That bylaw 52-2022, being a bylaw to amend Schedule A to Bylaw 73-2013 to add stop signs at Saddler Street and Albert Street South, be read a first, second and third and final time.

13.6

Bylaw 53-2022 - Zoning amendment 

• Recommendation:

  That Bylaw No. 53-2022, being a bylaw to amend zoning Bylaw No. 37-2006, for lands known as Part Lot 28, Concession 1 EGR; Registered Plan 16R-7280; PT 2 in the geographic township of Glenelg, in the Municipality of West Grey, be read a first, second and third and final time.

13.7

Bylaw 54-2022 - Confirming the proceedings of council

• Recommendation:

  That bylaw 54-2022, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New business

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ a.m./p.m., with the CAO and Clerk for the purpose of addressing a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the municipality or local board, and to address a proposed or pending acquisition or disposition of land by the municipality. 

17.

Report from closed session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ a.m./p.m., to meet again on June 7, 2022 or at the call of the chair.