Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, May 03, 2022 at 9:00 A.m. - 12:00 P.m.

West Grey municipal office, council chambers and virtual

This meeting shall be held in the Municipality of West Grey council chambers. Members of the public may attend in person or electronically via Zoom.

To join through your computer (or smartphone with the Zoom app) go to: https://us02web.zoom.us/j/89156262480

To phone in and listen live dial [phone] (long-distance charges may apply)

When prompted, enter the meeting ID: 891 5626 2480 

Accessibility of documents: Documents are available in alternate formats upon request.
If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

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1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

5.

Public meetings

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

8.

Adoption of minutes

8.1

April 13, 2022 - Special council meeting

8.2

April 19, 2022 - Council meeting

• Recommendation:

  That the minutes of the special council meeting of April 13, 2022, and regular council meeting of April 19, 2022 are hereby approved as circulated.

9.

Committee and board reports

9.1

West Grey Trails Advisory Committee - April 14, 2022 minutes

• Recommendation:

  The West Grey Trails committee recommends that council approves the purchase of 5 gates to be installed along the section of trail between Riverside Park and Douglas Street.

• Recommendation:

  The West Grey Trails committee recommends that council approves the purchase of stone dust to fix existing trail from the lower dam to Park Street.

9.2

Saugeen Mobility and Regional Transit Board - January 28, 2022 minutes

9.3

Saugeen Mobility and Regional Transit Board - February 18, 2022 minutes

9.4

Saugeen Mobility and Regional Transit Board - March 22, 2022 minutes

9.5

Saugeen Mobility and Regional Transit Board - March 29, 2022 minutes

9.6

Gardens and Green Spaces Advisory Committee - April 6, 2022 minutes

• Recommendation:

  That council supports the request from the Gardens and Green Spaces Advisory Committee to enable volunteers assess and prioritize gardens and create improvement plans for discussion with the Chief Administrative Officer.

• Recommendation:

  That council requests staff report back on the recommendation from Gardens and Green Spaces Advisory Committee to expand the community gardens program to include several raised beds behind the arena in Ayton.

9.7

West Grey Economic Development Advisory Committee - April 11, 2022 minutes

• Recommendation:

  The minutes of committees and boards are hereby received.

10.

Correspondence

10.1

Items requiring action

10.1.1

Robin Brown - Request for a solution - Durham Ball Park

• Recommendation:

  That council hereby directs _____. 

10.1.2

Multi-Municipal Wind Turbine Working Group - Wind turbine setback recommendations

• Recommendation:

  That council hereby directs _____. 

10.1.3

Mark Stovel, Edge Hill School board of directors - Request to rent Glenelg Hall

• Recommendation:

  That council hereby directs _____. 

10.2

Items for information

10.2.1

Durham Hospital Foundation - Thank you letter

10.2.2

Michels and McFadden - Thank you card

10.2.3

Cortney Harkin, resident - West Grey Police

10.2.4

Roger Leclair, resident - West Grey Police

• Recommendation:

  That council hereby receives all correspondence items not otherwise dealt with.

11.

Staff reports

11.1

Director of Development/CBO

11.1.1

2022 Q1 Building Activities

• Recommendation:

  That CBO report – 2022 Q1 Building Department Activity be received for information.

11.2

Corporate and Community Initiatives Officer

11.2.1

West Grey Farmers Market Support

• Recommendation:

  That report “Economic Development, West Grey Farmers Market” be received, and;

  That council support in-kind assistance of the market.

11.3

CAO

11.3.1

Right to Disconnect policy

• Recommendation:

  That report: Right to Disconnect policy be received for information; and

  That the West Grey personnel policy be amended to include the Right to Disconnect policy in accordance with Bill 27: Working for Workers Act, 2021.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 45-2022 - Zoning amendment - Boerkamp Z07.2022

• Recommendation:

  That bylaw 45-2022, being a bylaw to amend zoning bylaw 37-2006 for property known as 521020 Concession 12 NDR, Township of Bentinck, be read a first, second and third and final time.

13.2

Bylaw 46-2022 - Establish a Conference, Seminar and Professional Development Policy

• Recommendation:

  That bylaw 46-2022, being a bylaw to establish a Conference, Seminar and Professional Development Policy for council and staff of the Municipality of West Grey, be read a first, second and third and final time.

13.3

Bylaw 47-2022 - Confirming the proceedings of council

• Recommendation:

  That bylaw 47-2022, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New business

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at ____ a.m./p.m., with the CAO, Director of Administration/Clerk, Director of Finance/Treasurer and Legislative Coordinator for the purpose of addressing personal matters about identifiable individuals, including municipal or local board employees.

17.

Report from closed session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ a.m./p.m., to meet again on May, 17, 2022 or at the call of the chair.