Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, May 18, 2021 at 6:00 P.m. - 10:00 P.m.

Virtual meeting

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Please contact the Clerk's Department at 519-369-2200 or by email at [email protected] to discuss how best we can meet your needs if you require an accessible format or communication support.

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1.

Call to Order

2.

Moment of Reflection

3.

Declarations of Pecuniary Interest and General Nature Thereof

4.

Delegations/Presentations

4.1

Presentation - BM Ross and Associates Ltd: Lantz Bridge, Concession 2 WGR.

4.2

Presentation - Triton Engineering Services Ltd: Rehabilitation of Garafraxa St. Bridge, Durham

5.

Public Meetings

6.

Comment Period

7.

Unfinished Business

8.

Adoption of Minutes

8.1

Minutes of May 4, 2021 public meeting

8.2

Minutes of May 4, 2021 regular council meeting

• Recommendation:

  That the minutes of the public meeting and the regular council meeting of May 4, 2021 are hereby adopted as circulated.

9.

Committee and Board Reports

9.1

Climate Action Advisory Committee - Minutes, April 30, 2021

• Recommendation:

  That the Climate Action Advisory Committee hereby recommends to West Grey council that:

  Whereas the Official Plan is a document that’s purpose is to provide a long-term strategy for managing growth and development within Durham and Neustadt to the year 2026. The goals, objective and policies contained in this Official Plan are intended to guide the decisions of the public authorities and private interests in order to maintain livable and attractive communities; and

  Whereas the Municipality of West Grey is always struggling to balance the costs of building and maintaining infrastructure with other obligations,

  We recommend that West Grey Council require that the updated Official Plan for the Municipality contain policies which specify the protection, retention and incorporation of natural infrastructure into all points of the planning process.

9.2

Durham BIA Executive - Minutes, April 28, 2021

9.3

Elmwood Community Centre Board - Minutes, April 6, 2021

9.4

Saugeen Municipal Airport Commission - Agenda May 6, Minutes April 21 and April 30, 2021

• Recommendation:

  That minutes and reports of committees and boards are herby received.

10.

Correspondence

10.1

Items requiring action

10.1.1

Alex Ruff, MP - 3 digit suicide prevention hotline

• Recommendation:

  Whereas the Federal government has passed a motion to adopt 988, a national three-digit suicide and crisis hotline; and
  Whereas the ongoing COVID-19 pandemic has increased the demand for suicide
  prevention services by 200 per cent; and
  Whereas existing suicide prevention hotlines require the user to remember a 10-digit
  number and go through directories or be placed on hold; and
  Whereas in 2O22 the United States will have in place a national 988 crisis hotline; and
  Whereas the Municipality of West Grey recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;
  Now therefore be it resolved that the Municipality of West Grey endorses this 988 crisis line initiative; and
  that staff be directed to send a letter indicating such support to the local MP, MPP, Federal Minister of Health, the CRTC and local area municipalities to indicate our support.

10.2

Items for information

10.2.1

Susan Batten re: Cleaning up roadside litter

10.2.2

Township of Scugog - School bus stops on dead-end roads

• Recommendation:

  That correspondence items not otherwise dealt with are hereby received.

11.

Staff Reports

11.1

Director of Development/CBO

11.1.1

2021 Q1 Building Activities

• Recommendation:

  That CBO report – 2020 Q3 Building Department Activity be received for information.

11.1.2

Municipal Law Enforcement Procedures

• Recommendation:

  That CBO report – Municipal Law Enforcement Procedures be received for information.

11.2

Manager of Planning and Development

11.2.1

Municipality of West Grey – Community Improvement Plan (2021) Application Update

• Recommendation:

  THAT council receive the report: Community Improvement Plan (2021) Application Update for information.

11.2.2

Update Report – Subdivision 42T-2020-01 (BROOS)

• Recommendation:

  That council receive Planner Spencer’s report and provides direction regarding the parkland dedication requirement for the subdivision; and

  That council directs staff to provide a future planning report to identify overall needs related to servicing and affordable housing options.

11.3

Director of Administration/Clerk

11.3.1

Council Member – Staff Relationship Policy Review

• Recommendation:

  That council receives the report Council Member – Staff Relationship Policy Review for information; and

  That council considers adopting the revised policy in the bylaw portion of the agenda.

12.

Questions

13.

Bylaws

13.1

Bylaw 36-2021 - Zoning Amendment ZA04-2021, Ottewell

• Recommendation:

  That bylaw 36-2021, being a bylaw to amend zoning bylaw No. 37-2006, be read a first, second and third and final time.

13.2

Bylaw 40-2021 - Alternative voting methods for 2022 municipal election

• Recommendation:

  That bylaw 40-2021, being a bylaw to authorize alternative voting methods, be read a first, second and third and final time.

13.3

Bylaw 41-2021 - Council Member-Staff Relationship Policy

• Recommendation:

  That bylaw 41-2021, being a bylaw to adopt a council member-staff relationship policy, be read a first, second and third and final time.

13.4

Bylaw 42-2021 - Confirming proceedings

• Recommendation:

  That bylaw 42-2021, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New Business

15.

Announcements

16.

Closed Session

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ p.m., with the CAO, Director of Administration/Clerk, Manager of Planning and Development and Director of Infrastructure and Public Works for the purpose of addressing matters pertaining to  personal matters about an identifiable individual, including municipal or local board employees; matters pertaining to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; and to receive information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

17.

Report from Closed Session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ p.m., to meet again on June 1, 2021 at 9 a.m. or at the call of the chair.

   

   

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