Revised Agenda
Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, September 20, 2022 at 6:00 P.m. - 9:00 P.m.

Virtual meeting

Members of the public may attend electronically via Zoom.

To join through your computer (or smartphone with the Zoom app) go to: https://us02web.zoom.us/j/84761093158

To phone in and listen live dial [phone] (long-distance charges may apply)

When prompted, enter the meeting ID: 847 6109 3158

Accessibility of documents: Documents are available in alternate formats upon request.
If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

---

1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Delegation - Kelly Kenny and Tanya Demers - Saddler Street East flooding concerns

5.

Public meetings

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

7.1

Director of Development/CBO

7.1.1

2022 Q2 Building Activity

• Recommendation:

  That CBO report – 2022 Q2 Building Department Activity be received for information.

7.2

Chief Administrative Officer

7.2.1

Renaming municipal asset - Heritage Walkway Bridge

• Recommendation:

  That report “Request to name corporate asset: Heritage Walkway Bridge” be received for information.

7.3

Notice of Motion - Record of West Grey Taxpayer Budget

• Recommendation:

  Moved by Councillor Hergert

  That all boards, committees, commissions, that receive monies from the West Grey Taxpayer budget, be recorded and uploaded to the municipal website, to be transparent. This will commence in January 2023.

7.4

Notice of Motion - Rescind Trailer License Bylaw

• Recommendation:

  Moved by Councillor Hergert

  That West Grey council rescind the Trailer License Bylaw, known as Bylaw 73-2016 and amending Bylaw 8-2018.

7.5

Closed session - September 6, 2022

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ p.m., with the CAO/Deputy Clerk and Manager of Planning and Development for the purpose of a proposed or pending acquisition or disposition of land by the municipality or local board; and for the purpose of addressing personnel matters about an identifiable individual, including municipal or local board employees.

7.6

Report from closed session - September 6, 2022

8.

Adoption of minutes

9.

Committee and board reports

10.

Correspondence

10.1

Items requiring action

10.1.1

Durham Art Gallery - Financial support request

• Recommendation:

  That council hereby ______. 

10.1.2

Special Olympics Ontario South Saugeen Request

• Recommendation:

  That council hereby ______.

10.1.3

Owen Sound Police Services Proposal follow up

• Recommendation:

  That council hereby ______.

11.

Staff reports

11.1

Chief Administrative Officer

11.1.1

Municipal Election, Appointment of Grey County Compliance Audit Committee for the 2022 to 2026 term of council

• Recommendation:

  That council receive report: “Municipal Election, Appointment of Grey County Compliance Audit Committee for the 2022 to 2026 term of council”; and

  That council enacts a by-law to appoint individuals to the Grey County Compliance Audit Committee for the 2022 – 2026 term of council, as recommended by the Grey County clerks.

11.1.2

Owen Sound Policing Costing correspondence

• Recommendation:

  That report CAO-Owen Sound Police Costing correspondence be received, and further

  That staff be directed to proceed with the proposal received to date.

11.2

Interim of Director of Public Works and Infrastructure

11.2.1

2022-2023 Connecting Link Agreement with Owen Sound Highway Maintenance Limited

• Recommendation:

  That council approves entering into a Connecting Link Agreement with Owen Sound Highway Maintenance Limited for the 2022/2023 winter season at a cost of $21,450.66 plus HST; and

  That the bylaw be approved at a future council meeting.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 78-2022 - No Demand for Municipal Services Site Plan Agreement - Anderson

• Recommendation:

  That Bylaw 78-2022, being a bylaw to authorize entering into a no demand for municipal services site plan agreement, be read a first, second and third and final time.

13.2

Bylaw 79-2022 - Confirming the proceedings of council

• Recommendation:

  That Bylaw 79-2022, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

13.3

Bylaw 80-2022 - Appoint the Grey County Compliance Audit Committee for the 2022 to 2026 term of council

• Recommendation:

  That Bylaw 80-2022, being a bylaw to appoint the Grey County Compliance Audit Committee for the 2022 to 2026 term of council, be read a first, second and third and final time.

14.

New business

14.1

Notice of Motion - Every Child Matters Flag

• Recommendation:

  Moved by Councillor Hamilton 

  Whereas September 30th is the National Day for Truth and Reconciliation, a day to honour survivors of residential schools and the children who never returned home; and

  Whereas September 30th is also Orange Shirt Day, an Indigenous-led grassroots movement intended to raise awareness of the inter-generational impacts of residential schools and to promote the concept of “Every Child Matters”;

  Therefore be it resolved that the Municipality of West Grey fly the "Every Child Matters Flag" for the last week of September annually.

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ p.m., with the CAO/Deputy Clerk and Manager of Planning and Development for the purpose of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

17.

Report from closed session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ p.m., to meet again on October 4, 2022 or at the call of the chair.