Revised Agenda
Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, August 03, 2021 at 9:00 A.m. - 12:00 P.m.

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1.

Call to Order

2.

Moment of Reflection

3.

Declarations of Pecuniary Interest and General Nature Thereof

4.

Delegations/Presentations

In accordance with the West Grey Procedural Bylaw, each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Presentation: Meeting to Consider Engineer's Report for Wright Municipal Drain 2021, Bill Dietrich, P. Eng., Dietrich Engineering Limited

The Engineer's Report is attached to Bylaw No. 60-2021.

The Engineer shall provide an overview of the work required. 

Affected property owners may note any concerns they have with respect to the report.

Any person who signed the petition shall be given the opportunity to withdraw from it by putting the request in writing, signing and filing the notice with the clerk and any person who did not sign the petition shall be given the opportunity to do so.

• Recommendation:

  That West Grey council hereby accepts the Engineer's Report for the Wright Municipal Drain 2021 dated June 16, 2021 as prepared and presented by Bill Dietrich, P..Eng., Dietrich Engineering Limited; and 

  That the provisional bylaw be presented to council for first and second reading in the bylaw portion of the agenda.

4.2

Delegation - Doug Townsend, Police Services Board Chair - Police Services Board Update

4.3

Delegation - Don Tremble, Resident - Capital Water & Sewer Connection Charges

5.

Public Meetings

6.

Comment Period

In accordance with the West Grey Procedural Bylaw, comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished Business

7.1

Director of Infrastructure and Public Works Report - West Grey Landfill Operations Update

• Recommendation:

  That council receive the West Grey Landfill Operations Update for information.

7.2

Director of Finance/Treasurer Report - Centre Grey Health Services Foundation - Markdale Hospital

• Recommendation:

  That council provides direction on the amount of the donation to the Centre Grey Health Services Foundation for the Markdale Hospital Project, including the sources for funding and timing of the donation.

7.3

Bylaw 58-2021 - 2021 Water and Sewage

• Recommendation:

  That bylaw 58-2021, being a bylaw to regulate the distribution, use, and rates of the Neustadt and Durham water and sewer systems be read a first, second and third and final time.

7.4

Bylaw 59-2021 - Confirm the proceedings of council

• Recommendation:

  That bylaw 59-2021, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

7.5

Closed Session - July 6, 2021

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ a.m./p.m., with the CAO, Director of Administration/Clerk, Director of Finance/Treasurer, Legislative Coordinator and Director of Infrastructure and Public Works for the purpose of addressing matters related to a proposed or pending acquisition or disposition of land by the municipality.

7.6

Report from Closed Session - July 6, 2021

8.

Adoption of Minutes

8.1

July 5, 2021 Public Meeting

8.2

July 6, 2021 Council Meeting

• Recommendation:

  That the minutes of the public meeting of July 5, 2021 and the regular council meeting of July 6, 2021 are hereby approved as circulated.

9.

Committee and Board Reports

9.1

Saugeen Mobility and Regional Transit General Board - April 23, 2021 minutes

9.2

Climate Action Advisory Committee - July 13, 2021 minutes

9.3

Committee of Adjustment - June 14, 2021 minutes

9.4

Saugeen Municipal Airport Commission - June 16, 2021 minutes

9.5

Commercial Beautification Committee - June 23, 2021 minutes

9.6

West Grey Police Services Board - June 28, 2021 minutes

9.7

West Grey Local Accessibility Advisory Committee - June 30, 2021 minutes

9.8

West Grey Economic Development Advisory Committee - July 12, 2021 minutes

• Recommendation:

  That council hereby approves the West Grey Economic Development Advisory Committee's recommendation that $15,000 be allocated from the Economic Development reserve to operations for the purpose of the Downtown Revitalization program.

• Recommendation:

  The minutes of committees and boards are hereby received.

10.

Correspondence

10.1

Items requiring action

10.1.1

Guy Coulas - Request to purchase municipal land

• Recommendation:

  That a planning report be brought back to a future council meeting regarding the sale of municipal lands as requested by Guy Coulas.

10.1.2

Sean Foley - Request for exemption to animal control bylaw

• Recommendation:

  That council hereby exempts Sean Foley from the leash provisions in Animal Control Bylaw No. 87-2009; and

  That the clerk provide a letter to Mr. Foley confirming this exemption; and

  That staff are directed to review Bylaw No. 87-2009 and report back to a future meeting.

10.1.3

Candue Homes - Request to purchase municipal land

• Recommendation:

  That a planning report be brought back to a future council meeting regarding the sale of municipal lands as requested by Candue Homes.

10.2

Items for information

10.2.1

Grey County - Fulfilling municipal accessibility requirements

10.2.2

Ontario Coalition for Better Child Care and CUPE Ontario - 21st Annual Child Care Worker and Early Childhood Educator Appreciation Day, October 21, 2021

10.2.3

City of Woodstock - Letter to Premier Ford regarding short and long term solutions to address affordable housing, homelessness and addictions crisis

• Recommendation:

  That council hereby receives all correspondence items not otherwise dealt with.

11.

Staff Reports

11.1

Director of Infrastructure and Public Works

11.1.1

Connecting Link Garafraxa Street Box Culvert Replacement

• Recommendation:

  That council award the engineering services for the Garafraxa Street Box Culvert Replacement project to Triton Engineering Services Limited for the sum of $59,000 (excluding HST).

11.2

Director of Finance/Treasurer

11.2.1

Durham Upper Dam Pedestrian Walkway

• Recommendation:

  That council approves the request from Saugeen Valley Conservation Authority (SVCA) for $27,500 representing West Grey’s share to repair the pedestrian walkway and to purchase and install an H-beam at the Durham Upper Dam and further that this be funded from a transfer from the West Grey Flood Control Reserve.

11.2.2

2020 Year End Supplementary Assessments and Write-offs

• Recommendation:

  That council approves the supplementary/omitted taxes and write-offs in the amount $46,708.26 and ($339.84) for location taxation and BIA area rates respectively.

11.3

Director of Development/CBO

11.3.1

2021 Q2 West Grey Building Activities

• Recommendation:

  That CBO report, 2021 Q2 Building Department Activity be received for information.

11.4

Manager of Planning and Development

11.4.1

SP02.2021 – Anzelmo, Michael and Pietro

• Recommendation:

  That council receive this report for information for a proposed site plan agreement for SP02.2021, Anzelmo, Michael and Pietro, for 240 Garafraxa Street North, Durham.

11.4.2

1993934 Ontario Inc. – Request to purchase municipal property

• Recommendation:

  That council receive Planner Spencer’s report and the recommendation to proceed to declare the lands surplus and direct staff to proceed with the disposal of municipal lands process.

11.5

Director of Administration/Clerk

11.5.1

Commercial Beautification Committee - Proposed Changes to Committee

• Recommendation:

  That council hereby receives the report, Proposed changes to Commercial Beautification Committee; and

  That council hereby approves the proposed changes to the Commercial Beautification Committee structure to transition to an advisory committee of council named the Gardens and Green Spaces Advisory Committee; and

  That the following current members of the Commercial Beautification Committee continue to serve as members of the Gardens and Green Spaces Advisory Committee:

  Scott Foerster, Courtney Hunter, Susan Papineau, Mary Lou Pfeffer, Becky Weltz and Elizabeth MacKenzie; and

  That the following members of council be appointed to the Gardens and Green Spaces Advisory Committee, ______________ and _______________; and

  That the draft terms of reference for the revised committee be reviewed by the committee and brought to a future meeting for council’s consideration.

11.5.2

Court of Revision - Wright Municipal Drain 2021

• Recommendation:

  That West Grey council receives the report from G. Scharback, Director of Administration/Clerk re: Court of Revision – Wright Municipal Drain 2021; and

  That a Court of Revision is hereby scheduled for ___________, 2021 at 9 a.m. for the Wright Municipal Drain 2021; and

  That the following members are appointed to the Court of Revision for the Wright Municipal Drain 2021: ______________, _______________, _____________.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 60-2021 - Drainage works for Wright Municipal Drain 2021

• Recommendation:

  That bylaw 60-2021, being a bylaw to provide for the drainage works in the Municipality of West Grey, in the County of Grey, being the Wright Municipal Drain 2021, be read a first and second time.

13.2

Bylaw 61-2021 - Conference, seminar and professional development policy for council and staff

• Recommendation:

  That bylaw 61-2021, being a bylaw to establish a Conference, Seminar and Professional Development Policy for council and staff of the Municipality of West Grey, be read a first, second, and third and final time.

13.3

Bylaw 62-2021 - Confirming the proceedings of council

• Recommendation:

  That bylaw 62-2021, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New Business

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed Session

17.

Report from Closed Session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ a.m./p.m., to meet again on September 7, 2021 at 9 a.m. or at the call of the chair.

   

   

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