Council MeetingMunicipality of West Grey402813 Grey County Rd 4, Durham, ON N0G 1R0Tuesday, February 20, 2024 at 9:00 A.m. - 1:00 P.m.West Grey municipal office, council chambers and virtualThis meeting shall be held in the Municipality of West Grey council chambers. Members of the public may attend in person or electronically via Zoom. To join through your computer (or smartphone with the Zoom app) go to: https://us02web.zoom.us/j/89156262480 To phone in and listen live dial +1 647 558 0588 (long-distance charges may apply) When prompted, enter the meeting ID: 891 5626 2480 Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.1.Call to order 2.Moment of reflection 3.Declarations of pecuniary interest and general nature thereof 4.Delegations/presentations In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.4.1Presentation - Elise MacLeod and Laura Molson, Saugeen Valley Conservation Authority 1.Corresp for direction - SVCA delegation material.pdf5.Public meetings There are no public meetings. 6.Comment period In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.7.Unfinished business There is no unfinished business. 8.Adoption of minutes 8.1Minutes of the regular council meeting held on February 6, 2024. 1.Post-Meeting Minutes - CM_Feb06_2024 - English.pdf9.Committee and board reports There are no committee and board reports.10.Correspondence 10.1Correspondence received for which direction of council is required 10.1.1Association Of Ontario Road Supervisors (AORS) - Re Potential Municipal Operator Course 1.Corresp- Association Of Ontario Road Supervisors (AORS) - Re Potential Municipal Operator Course.pdf10.2Correspondence received which is presented for the information of council 1.Correspondence received which is presented for the information of council - Info Pack.pdf11.Staff reports 11.1Manager of Public Works 11.1.1IPW-2024-03 - SVCA - Category 2 Programs and Services Agreements 1.IPW-2024-03- SVCA - Category 2 Programs and Services Agreements.pdf2.MeuxCreekWeir_Category2Agreement.pdf3.NeustadtDamFloodwall_Category2Agreement.pdf4.NeustadtCreek_Category 2Agreement.pdf5.Summary of Costs.pdf6.Attachment 4 - Release.pdf7.Correspondence - Neustadt Dam.pdf11.1.2IPW-2024-05 – Boundary Road Agreement - Chatsworth 1.IPW-2024-05 - Boundary Road Agreement - Chatsworth.pdf2.09-2018 - Boundary Road AGreement (Chatsworth-West Grey).pdf3.240202_West Grey and Chatsworth Boundary Agreement.pdf11.1.3IPW-2024-06 – Bruce County – Alternate Truck Route 1.IPW-2024-06-Bruce County - Alternate Truck Route Agreement.pdf2.Update on the Third-Party Review for the Durham Street Bridge .pdf3.Update to Weight Restricted Bridges and Durham Street Bridge Alternate Truck Route.pdf4.County Alternate Truck Route Agreement 2024 - Municipality of West Grey - Draft.pdf5.Durham Street Bridge - Heavy Truck Detour - Schedule A - Figure 1.pdf6.Durham Street Bridge - Heavy Truck Detour - Schedule A - Figure 2.pdf11.1.4IPW-2024-07 – Normanby Arena Complex – Condenser RFP 1.IPW-2024-07-Normanby Arena Complex - Condenser RFP.pdf2.2024 Ayton Condenser_.pdf11.2Community Services 11.2.1Durham Minor Ball Signage Request 1.Recreation - Durham Minor Ball Signage Request .pdf2.2024 02 05 DMB Letter to Council Re Sponsorships.pdf11.2.2Durham 150th Homecoming Splashpad Project Water Capacity Follow Up 1.Recreation Services - Durham 150th Homecoming Splashpad Project Water Capacity Follow up.pdf11.2.3Neustadt Adult Roller-skating 1.Recreation Services - Neustadt Adult Roller Skating .pdf11.3Director of Infrastructure & Development/CBO 11.3.12023 Year End Building Activities 1.2023 Q4 Building Activity.pdf11.3.2Agreement to Provide Pound Services 1.Agreement to provide pound services.pdf2.Walkerton-Hanover Vet Clinic and West Grey Pound Services Agreement.pdf11.4Director of Legislative Services/Clerk 11.4.1Statement of 2023 Council Remuneration and Expenses 1.Statement of 2023 Council Remuneration and Expenses.pdf2.2023 Council remuneration and expenses.pdf11.5Director of Finance/Treasurer 11.5.1Authorize Council Conference Spending Beyond Limits 1.Authorize Council Conference Attendance Beyond Limits.pdf12.Questions In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.13.Bylaws 13.1Bylaw No. 2024-020- Confirming the proceedings of council 1.2024-020 - Confirming February 20 Meeting.pdf"A bylaw to confirm the proceedings of the regular meeting of the council of the Corporation of the Municipality of West Grey."13.2Bylaw No. 2024-021 - Delegate site plan control approval 1.2024-021 - Delegate Site Plan Control Approval.pdf"A bylaw to delegate site plan control approval."14.New business 15.Announcements In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.16.Closed session "THAT council now moves into closed session to consider: Minutes of the closed session of the regular council meeting held on February 6, 2024; and One matter regarding a proposed or pending disposition of land respecting a municipal property." 17.Report from closed session 18.Adjournment No Item Selected This item has no attachments.1.Corresp- Association Of Ontario Road Supervisors (AORS) - Re Potential Municipal Operator Course.pdf1.Corresp for direction - SVCA delegation material.pdf1.Statement of 2023 Council Remuneration and Expenses.pdf2.2023 Council remuneration and expenses.pdf1.Recreation Services - Neustadt Adult Roller Skating .pdf1.Authorize Council Conference Attendance Beyond Limits.pdf1.2023 Q4 Building Activity.pdf1.Agreement to provide pound services.pdf2.Walkerton-Hanover Vet Clinic and West Grey Pound Services Agreement.pdf1.IPW-2024-05 - Boundary Road Agreement - Chatsworth.pdf2.09-2018 - Boundary Road AGreement (Chatsworth-West Grey).pdf3.240202_West Grey and Chatsworth Boundary Agreement.pdf1.IPW-2024-07-Normanby Arena Complex - Condenser RFP.pdf2.2024 Ayton Condenser_.pdf1.Recreation - Durham Minor Ball Signage Request .pdf2.2024 02 05 DMB Letter to Council Re Sponsorships.pdf1.Recreation Services - Durham 150th Homecoming Splashpad Project Water Capacity Follow up.pdf1.IPW-2024-06-Bruce County - Alternate Truck Route Agreement.pdf2.Update on the Third-Party Review for the Durham Street Bridge .pdf3.Update to Weight Restricted Bridges and Durham Street Bridge Alternate Truck Route.pdf4.County Alternate Truck Route Agreement 2024 - Municipality of West Grey - Draft.pdf5.Durham Street Bridge - Heavy Truck Detour - Schedule A - Figure 1.pdf6.Durham Street Bridge - Heavy Truck Detour - Schedule A - Figure 2.pdf1.Post-Meeting Minutes - CM_Feb06_2024 - English.pdf1.IPW-2024-03- SVCA - Category 2 Programs and Services Agreements.pdf2.MeuxCreekWeir_Category2Agreement.pdf3.NeustadtDamFloodwall_Category2Agreement.pdf4.NeustadtCreek_Category 2Agreement.pdf5.Summary of Costs.pdf6.Attachment 4 - Release.pdf7.Correspondence - Neustadt Dam.pdf1.Correspondence received which is presented for the information of council - Info Pack.pdf1.2024-020 - Confirming February 20 Meeting.pdf1.2024-021 - Delegate Site Plan Control Approval.pdf