Minutes

Special Council meeting

Municipality of West Grey

Tuesday, October 05, 2021 at 2:30 P.m. - 4:30 P.m.

Virtual meeting

Council members present:

• Mayor C. Robinson,
• Deputy Mayor T. Hutchinson,
• Councillor B. Hamilton,
• Councillor R. Hergert,
• Councillor D. Hutchinson,
• and Councillor S. Townsend

Council members absent:

• Councillor G. Shea

Staff members present:

• Chief Administrative Officer L. Johnston,
• Director of Administration/Clerk G. Scharback,
• Director of Infrastructure and Public Works V. Czerwinski,
• Director of Finance/Treasurer K. Mighton,
• Director of Development/CBO K. Schipprack,
• Manager Planning & Development L. Spencer,
• and Tanya Patterson

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1.

Call to order

Mayor Robinson called the meeting to order at 2:31 p.m.

2.

Moment of reflection

Mayor Robinson called for a moment of reflection.

3.

Declaration of pecuniary interest and general nature thereof

None.

4.

Delegations/Presentations

4.1

Presentation: GM Blue Plan Engineering - West Grey Municipal Landfill Review

Alen Bringleson, project manager with GM BluePlan Engineering Ltd., provided a presentation to review each of the Municipality of West Grey's landfill sites, including:

1. Landfill capacities
2. Annual Monitoring Report (AMR) review
3. Capping and closure plans
4. Transfer station discussion
5. Landfill future needs discussion

Mr. Bringleson noted that in order for a landfill site to act as a transfer station, approval from the Ministry of the Environment, Conservation and Parks (MECP) is required. A site plan, basic operational plan, and collection bin documentation would need to be included in the application. MECP approval could take three to six months.

Mr. Bringleson confirmed that annual monitoring costs have not increased and annual topography survey costs are included in the annual monitoring costs.

Discussion included diverting goods by establishing a re-use drop off area and diverting organic waste by establishing a licensed compost site.

Mayor Robinson thanked Mr. Bringleson for his presentation.

5.

Staff reports

5.1

Director of Infrastructure and Public Works

5.1.1

Landfill Operational Summary

• Resolution: 486-2021
  Moved by: Councillor S. Townsend
  Seconded by: Councillor R. Hergert

  That the amending motion to amend the Landfill Operational Summary motion be amended to change the Thursday hours at the Durham landfill to Sunday.

  Disposition: Defeated
• Resolution: 487-2021
  Moved by: Councillor B. Hamilton
  Seconded by: Councillor D. Hutchinson

  That the Landfill Operational Summary motion be amended to add, " and that staff report to council on the waste reduction and diversion study grant and next steps".

  Disposition: Carried
• Resolution: 488-2021
  Moved by: Councillor D. Hutchinson
  Seconded by: Deputy Mayor T. Hutchinson

  That the main motion to address the Landfill Operational Summary be amended to change the date of implementation, January 1, 2022 to "following a staff report being brought back to council regarding landfill operational hours that includes public input".

  Disposition: Carried
• Resolution: 489-2021
  Moved by: Councillor B. Hamilton
  Seconded by: Councillor R. Hergert

  That council receive the following operational summary of council directives provided for West Grey landfills, and further

  That the proposed operational changes be implemented following a staff report being brought back to council regarding landfill operational hours that includes public input; and

  That film plastics and expanded polystyrene recycling begins November 1, 2021; and

  That staff report to council on the waste reduction and diversion study grant and next steps.

  Disposition: Carried

6.

Adjournment

• Resolution: 490-2021
  Moved by: Deputy Mayor T. Hutchinson
  Seconded by: Councillor R. Hergert

  That we do now adjourn at 4:44 p.m., to meet again on October 19, 2021 or at the call of the chair.

  Disposition: Carried