Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, August 15, 2023 at 9:00 A.m. - 1:00 P.m.

West Grey municipal office, council chambers and virtual

This meeting shall be held in the Municipality of West Grey council chambers. Members of the public may attend in person or electronically via Zoom.

To join through your computer (or smartphone with the Zoom app) go to: https://us02web.zoom.us/j/89156262480

To phone in and listen live dial [phone] (long-distance charges may apply)

When prompted, enter the meeting ID: 891 5626 2480 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

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1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Presentation - Wilfrid Laurier University Lazaridis School of Business and Economics - Tourism and Marketing Strategic Plan 

4.2

Presentation - Janice Atwood and Jeffrey Abrams, Principles Integrity - Integrity Commissioner's Periodic Report

4.3

Delegation - Stella Fergal and Nikki May, Earth Works West Grey - Recommendations for Official Plan Update

5.

Public meetings

5.1

OPA 15 & ZA01.2023 - DJ Land Developments (Cobide Engineering Inc.)

Link to August 15, 2023 Public Meeting Agenda

5.2

OPA 14 & ZA02.2023 - 1993934 Ontario Inc. (Cobide Engineering Inc.)

Link to August 15, 2023 Public Meeting Agenda

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

There is no unfinished business. 

8.

Adoption of minutes

8.1

Minutes of the regular council meeting held on July 4, 2023

8.2

Minutes of the special council meeting held on July 6, 2023

8.3

Minutes of the special council meeting held on August 1, 2023

9.

Committee and board reports

9.1

Saugeen Municipal Airport - May 17, 2023 minutes

9.2

Saugeen Municipal Airport - May 25, 2023 minutes

9.3

Saugeen Municipal Airport - June 7, 2023 minutes

9.4

Saugeen Municipal Airport - June 21, 2023 minutes

9.5

Saugeen Municipal Airport - June 28, 2023 minutes

9.6

West Grey Police Services Board - June 12, 2023 minutes

10.

Correspondence

10.1

Correspondence received for which direction of council is required

10.1.1

Municipality of Grey Highlands Re: South Grey Doctor Recruitment and Retention Committee

10.1.2

Roberts Farm Equipment Re: Gord Bamford "Canadian Dirt Tour" event request for municipal significance

10.1.3

Bentinck Plowmen's Association Re: Donation Request

10.1.4

Grey Bruce Hospice Inc Re: Request for financial support

10.1.5

West Grey Public Library Re: Request to recognize Ontario Library Week

10.1.6

Saugeen Valley Conservation Authority Re: Category 3 Cost Apportioning Agreements

10.1.7

Royal Canadian Legion Branch 308, Durham Re: Request to fly Legion flag

10.2

Correspondence received which is presented for the information of council

11.

Staff reports

11.1

Manager of Public Works

11.1.1

IPW-2023-06 - 2022 Wastewater Annual Reports

11.1.2

IPW-2023-08 - 2022 Landfill Annual Monitoring Reports

11.1.3

IPW-2023-09 - West Grey Drinking Water Systems - Inspection Reports

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw No. 2023-076 - Confirming the proceedings of council

"A bylaw to confirm the proceedings of the public and regular meetings of the council of the Corporation of the Municipality of West Grey."

13.2

Bylaw No. 2023-077 - Garbage Bag Tag Vendor Distribution Agreement - 2164947 Ontario Inc Pioneer Gas Bar

"A bylaw to authorize a vendor distribution agreement with 2164947 Corporation Inc. carrying on business as Pioneer Gas Bar for the sale and distribution of West Grey garbage bag tags."

13.3

Bylaw No. 2023-078 - Garbage Bag Tag Vendor Distribution Agreement - 13882390 Canada Inc Ultramar Durham

"A bylaw to authorize a vendor distribution agreement with 13882390 Canada Inc. carrying on business as Ultramar Durham for the sale and distribution of West Grey garbage bag tags."

13.4

Bylaw No. 2023-079 - Garbage Bag Tag Vendor Distribution Agreement - Ayton Auto Limited

"A bylaw to authorize a vendor distribution agreement with Darryl and Amelia Patterson carrying on business as Ayton Auto Limited for the sale and distribution of West Grey garbage bag tags."

13.5

Bylaw No. 2023-080 - Garbage Bag Tag Vendor Distribution Agreement - Ayton Food Market Inc

"A bylaw to authorize a vendor distribution agreement with Payal Patel carrying on business as Ayton Food Market Inc. for the sale and distribution of West Grey garbage bag tags."

13.6

Bylaw No. 2023-081 - Garbage Bag Tag Vendor Distribution Agreement - Beckenhauer's Garage

"A bylaw to authorize a vendor distribution agreement with Scot Beckenhauer carrying on business as Beckenhauer’s Garage for the sale and distribution of West Grey garbage bag tags."

13.7

Bylaw No. 2023-082 - Garbage Bag Tag Vendor Distribution Agreement - Eckhardt's Shell and Variety Durham

"A bylaw to authorize a vendor distribution agreement with Art Eckhardt carrying on business as Eckhardt's Shell and Variety Durham for the sale and distribution of West Grey garbage bag tags."

13.8

Bylaw No. 2023-083 - Garbage Bag Tag Vendor Distribution Agreement - Heritage Corner Variety

"A bylaw to authorize a vendor distribution agreement with Joe Kim carrying on business as Heritage Corner Variety for the sale and distribution of West Grey garbage bag tags."

13.9

Bylaw No. 2023-084 - Garbage Bag Tag Vendor Distribution Agreement - Home Hardware Store Markdale

"A bylaw to authorize a vendor distribution agreement with Brett Levitt carrying on business as Markdale Home Hardware for the sale and distribution of West Grey garbage bag tags."

13.10

Bylaw No. 2023-085 - Garbage Bag Tag Vendor Distribution Agreement - Circle K - 10/4 Junction

"A bylaw to authorize a vendor distribution agreement with Rag Tribedi carrying on business as Circle K – 10/4 Junction for the sale and distribution of West Grey garbage bag tags."

13.11

Bylaw No. 2023-086 - Garbage Bag Tag Vendor Distribution Agreement - Refill Gas Inc

"A bylaw to authorize a vendor distribution agreement with Jayesh Patel carrying on business as Refill Gas Inc. for the sale and distribution of West Grey garbage bag tags."

13.12

Bylaw No. 2023-087 - Garbage Bag Tag Vendor Distribution Agreement - Robert's Farm Equipment Mount Forest

"A bylaw to authorize a vendor distribution agreement with Bruce and Brian Osterndorff carrying on business as Robert’s Farm Equipment for the sale and distribution of West Grey garbage bag tags."

13.13

Bylaw No. 2023-088 - Garbage Bag Tag Vendor Distribution Agreement - Weber Family Holdings Inc

"A bylaw to authorize a vendor distribution agreement with Weber Family Holdings Ltd. carrying on business as Neustadt Springs Brewery for the sale and distribution of West Grey garbage bag tags."

13.14

Bylaw No. 2023-089 - Garbage Bag Tag Vendor Distribution Agreement - Welbeck Sawmill Ltd

"A bylaw to authorize a vendor distribution agreement with Brandon Seager carrying on business as Welbeck Sawmill Ltd. for the sale and distribution of West Grey garbage bag tags."

13.15

Bylaw No. 2023-090 - Construction, demolition and change of use permits, inspections and related matters pursuant to the Building Code Act

"A bylaw respecting construction, demolition and change of use permits, inspections and related matters pursuant to the Building Code Act."

13.16

Bylaw No. 2023-091 - Stop up and close municipal road allowance being part of PIN 37223-0157(LT)

"A bylaw to stop up and close a portion of the unopened road allowance legally known as part 1 of part of road allowance between concessions 2 and 3 WGR being part of PIN 37223-0157(LT) in the geographic Township of Bentinck."

13.17

Bylaw No. 2023-092 - Sale of Municipal Land being part of PIN 37223-0157(LT) to Simon Mellor

"A bylaw to authorize the sale of lands legally known as part 1 of part of road allowance between concessions 2 and 3 WGR being part of PIN 37223-0157(LT) in the geographic Township of Bentinck to Simon Mellor."

13.18

Bylaw No. 2023-093 - ZA09.2023 - Tiffany Development Corporation (Broos)

"A bylaw to amend Zoning Bylaw No. 37-2006 in accordance with ZA09.2023."

13.19

Bylaw No. 2023-094 - Garbage Bag Tag Vendor Distribution Agreement - Young's Garden Restaurant

"A bylaw to authorize a vendor distribution agreement with Henry Chiu carrying on business as Young’s Garden Restaurant for the sale and distribution of West Grey garbage bag tags."

14.

New business

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

"THAT council now moves into closed session to consider:

1. Minutes of the closed session of the regular council meeting held on May 16, 2023; and
2. Two matters regarding personal matters about identifiable individuals respecting appointments to boards and committees."

17.

Report from closed session

18.

Adjournment