Minutes

Council meeting

Municipality of West Grey

Tuesday, September 21, 2021 at 6:00 P.m. - 10:00 P.m.

Virtual meeting

Council members present:

• Mayor Christine Robinson,
• Deputy Mayor Tom Hutchinson,
• Councillor Beth Hamilton,
• Councillor Rebecca Hergert,
• Councillor Doug Hutchinson,
• Councillor Geoffrey Shea,
• and Councillor Stephen Townsend

Staff members present:

• CAO/Deputy Clerk Laura Johnston,
• Director of Administration/Clerk Genevieve Scharback,
• Director of Infrastructure and Public Works Vance Czerwinski,
• Recreation Supervisor Kodey Hewlett,
• Director of Finance/Treasurer Kerri Mighton,
• Director of Development/CBO Karl Schipprack,
• and Manager Planning & Development Lorelie Spencer

Others Present

• Legislative Coordinator T. Patterson

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1.

Call to Order

Mayor Robinson called the meeting to order at 6:01 p.m.

Staff reviewed instructions for members of the public to participate via Zoom, telephone, and how to contact staff for assistance if disconnected. It was noted that this meeting will be livestreamed to the WestGrey YouTube channel.

2.

Moment of Reflection

Mayor Robinson called for a moment of reflection.

3.

Declarations of Pecuniary Interest and General Nature Thereof

None.

4.

Delegations/Presentations

None.

5.

Public Meetings

None.

6.

Comment Period

No comments were received.

7.

Unfinished Business

7.1

Notice of motion - Support downtown businesses with removal of out-of-date signs

• Resolution: 443-2021
  Moved: Deputy Mayor Hutchinson
  Seconded: Councillor Hutchinson

  That the motion be amended by adding that this item be referred to the Economic Development Advisory Committee to work with staff to prepare a plan for supporting downtown businesses with the removal of out-of-date business signs.

  Disposition: Carried
• Resolution: 444-2021
  Moved: Councillor Shea
  Seconded: Deputy Mayor Hutchinson

  Be it resolved that this item be referred to the Economic Development Advisory Committee to work with staff to prepare a plan for supporting downtown businesses with the removal of out-of-date business signs.

  Disposition: Carried

7.2

Notice of motion - Saugeen Municipal Airport partnership

Mayor Robinson requested recorded votes for all motions related to this item.

• Resolution: 445-2021
  Moved: Deputy Mayor Hutchinson
  Seconded: Councillor Hutchinson

  That the motion be amended by removing the first two sentences and amending the third sentence to state that "staff invite the Saugeen Municipal Airport as a delegation to council to explain all activities going on at the Saugeen Municipal Airport at this time to provide council with a better understanding of the airport operations".

  	For:	Against:
  Mayor Robinson	X
  Deputy Mayor Hutchinson	X
  Councillor Shea		X
  Councillor Hamilton		X
  Councillor Hutchinson	X
  Councillor Hergert		X
  Councillor Townsend		X
  Results	3	4

  Disposition: Defeated
• Resolution: 446-2021
  Moved: Councillor Hergert
  Seconded: Councillor Hamilton

  That the amending motion be amended to add "and further that the main motion be forwarded to the Saugeen Municipal Airport Commission and partnering municipalities, Brockton and Hanover".

  	For:	Against:
  Mayor Robinson		X
  Deputy Mayor Hutchinson		X
  Councillor Shea	X
  Councillor Hamilton	X
  Councillor Hutchinson		X
  Councillor Hergert	X
  Councillor Townsend	X
  Results	4	3

  Disposition: Carried
• Resolution: 447-2021
  Moved: Councillor Hamilton
  Seconded: Councillor Townsend

  That the motion be amended by removing the first sentence, amending the second sentence to change one year's notice to two year's notice, and add to the third sentence after the word executive "to provide a report and/or delegation to council by November 16, 2021, and add "that staff circulate the partnership agreement to council".

  And further that the main motion be forwarded to the Saugeen Municipal Airport Commission and partnering municipalities, Brockton and Hanover.

  	For:	Against:
  Mayor Robinson		X
  Deputy Mayor Hutchinson		X
  Councillor Shea	X
  Councillor Hamilton	X
  Councillor Hutchinson		X
  Councillor Hergert	X
  Councillor Townsend	X
  Results	4	3

  Disposition: Carried
• Resolution: 448-2021
  Moved: Councillor Shea
  Seconded: Deputy Mayor Hutchinson

  Whereas West Grey must give two year's notice before exiting the partnership;

  Be it resolved that staff invite the Saugeen Municipal Airport executive to provide a report and/or delegation to council by November 16, 2021 to demonstrate why West Grey should not leave the partnership; and

  That staff circulate the partnership agreement to council;

  And further that the main motion be forwarded to the Saugeen Municipal Airport Commission and partnering municipalities, Brockton and Hanover.

  	For:	Against:
  Mayor Robinson		X
  Deputy Mayor Hutchinson		X
  Councillor Shea	X
  Councillor Hamilton	X
  Councillor Hutchinson		X
  Councillor Hergert	X
  Councillor Townsend	X
  Results	4	3

  Disposition: Carried

8.

Adoption of Minutes

8.1

September 7, 2021 council meeting

Councillor Shea left the meeting at approximately 7:00 p.m.

Councillor Shea rejoined the meeting at approximately 7:04 p.m.

• Resolution: 449-2021
  Moved: Deputy Mayor Hutchinson
  Seconded: Councillor Hergert

  That the minutes of the regular council meeting of September 7, 2021 are hereby adopted as circulated.

  Disposition: Carried

9.

Committee and Board Reports

9.1

West Grey Police Services - July 26, 2021 minutes

9.2

West Grey Economic Development Advisory Committee - August 9, 2021 minutes

9.3

Committee of Adjustment - August 9, 2021 minutes

9.4

Saugeen Municipal Airport Commission - July 21, 2021 minutes

9.5

Saugeen Municipal Airport Commission - August 18, 2021 minutes

Councillor Townsend noted that the Traffic Safety Working Group recently met and will be bringing forward a recommendation regarding the group's service moving forward.

Councillor Hergert recognized the volunteer firefighters, thanking them for their years of service.

Councillor Shea noted that the police service board survey is open until the end of September. The survey is online and available by hard copy at the municipal office and West Grey Library.

• Resolution: 450-2021
  Moved: Councillor Shea
  Seconded: Councillor Townsend

  That the West Grey council hereby invites the Saugeen Municipal Airport Commission chair, Dan Gieruszak, to a future West Grey council closed session to provide information that was offered to Brockton council to be received in a closed session.

  Disposition: Carried
• Resolution: 451-2021
  Moved: Councillor Hergert
  Seconded: Councillor Hamilton

  That the minutes of committees and boards are hereby received.

  Disposition: Carried

10.

Correspondence

10.1

Brent and Ellen Gilkes - Request to review culvert and drainage of future police station lands

• Resolution: 452-2021
  Moved: Councillor Hutchinson
  Seconded: Councillor Townsend

  That council hereby direct that the Public Works department investigate a drainage plan and the operation of the storm sewers in the Chester Street area adjacent to the proposed police station.

  Disposition: Carried

11.

Staff Reports

11.1

Director of Infrastructure and Public Works

11.1.1

Traffic Study for Saddler Street East

8:04pm *** check recording

• Resolution: 453-2021
  Moved: Councillor Townsend
  Seconded: Councillor Shea

  That the motion be amended to add after the words traffic study "for Saddler Street East followed by a traffic study for all urban roads in West Grey".

  Disposition: Carried
• Resolution: 454-2021
  Moved: Deputy Mayor Hutchinson
  Seconded: Councillor Townsend

  That staff bring forward a cost analysis for a traffic study for Saddler Street East followed by a traffic study for all urban areas in West Grey to the 2022 budget deliberations, as well as an estimated cost for the development of a traffic calming plan.

  Disposition: Carried

11.2

CAO

11.2.1

Amendment to Statutory Holidays Schedule, Policy D-1.5

Council recessed at 8:05 p.m. and reconvened at 8:20 p.m.

• Resolution: 455-2021
  Moved: Councillor Townsend
  Seconded: Deputy Mayor Hutchinson

  That report CAO-Amendment to Statutory Holidays Schedule, Policy D-1.5 be received; and further

  That council approves amending the West Grey Personnel Policy D-1.5 (Statutory Holidays) to include September 30, National Day for Truth and Reconciliation (National Orange Shirt Day).

  	For:	Against:
  Mayor Robinson		X
  Deputy Mayor Hutchinson		X
  Councillor Shea	X
  Councillor Hamilton	X
  Councillor Hutchinson		X
  Councillor Hergert		X
  Councillor Townsend	X
  Results	3	4

  Disposition: Defeated

12.

Questions

Councillor Townsend inquired about the Durham landfill hours not being changed as of yet. Clerk Scharback noted that a special meeting of council for October 5, 2021 is being proposed to address all landfill matters.

Mayor Robinson noted that the West Grey firefighters service awards will take place on October 4, 2021.

13.

Bylaws

13.1

Bylaw 70-2021 - Zoning amendment 211805 Baseline Road, Concession 3 WGR, Part Lots 45 and 46, Township of Normanby (ZA.12.2021, Wynia)

• Resolution: 456-2021
  Moved: Councillor Hergert
  Seconded: Deputy Mayor Hutchinson

  That bylaw 70-2021, being a bylaw to amend zoning bylaw 37-2006, be read a first, second and third and final time.

  Disposition: Carried

13.2

Bylaw 71-2021 - Zoning amendment 225 Forler Street, Neustadt, Part Lot 4 Forler East, Concession 13, Village of Neustadt (ZA.14.2021, Braun)

• Resolution: 457-2021
  Moved: Deputy Mayor Hutchinson
  Seconded: Councillor Hutchinson

  That bylaw 71-2021, being a bylaw to amend zoning bylaw 37-2006, be read a first, second and third and final time.

  Disposition: Carried

13.3

Bylaw 72-2021 - Confirming the proceedings of council

• Resolution: 458-2021
  Moved: Councillor Townsend
  Seconded: Councillor Hamilton

  That bylaw 72-2021, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

  Disposition: Carried

14.

New Business

14.1

Notice of Motion - Support 21st Annual Child Care Worker and Early Childhood Educator Appreciation Day, October 2021

• Resolution: 459-2021
  Moved: Councillor Townsend
  Seconded: Councillor Hamilton

  That the council of the Municipality of West Grey hereby supports the request of the Ontario Coalition of Better Child Care and CUPE Ontario to proclaim October 21, 2021 to be Child Care Worker and Early Childhood Educator Appreciation Day in the Municipality of West Grey; and

  That this proclamation be posted on the municipal website, shared on social media and forwarded to the Ontario Coalition for Better Child Care.

  Disposition: Carried

14.2

Notice of Motion - Support City of Woodstock Letter to Premier Ford Re: Housing, Homelessness and Addiction Crisis

• Resolution: 460-2021
  Moved: Councillor Shea
  Seconded: Councillor Hergert

  That the Council of the Municipality of West Grey hereby supports the resolution of the City of Woodstock dated July 15, 2021 wherein they call upon the Honourable Doug Ford, Premier of Ontario, to bring together the Ministry of the Attorney General, the Ministry of Health, The Ministry of Municipal Affairs and Housing and the Ministry of Children, Community and Social Services to immediately work together of both short and long term solutions, complete with funding, to take proper responsibility and action to address the affordable housing, homelessness and addictions crisis; and

  that this resolution of support be circulated to the Honourable Bill Walker, Bruce Grey Owen Sound MPP and AMO.

  Disposition: Carried

15.

Announcements

Councillor Townsend noted his appreciation of being elected to the Community Schools Alliance Board.

Councillor Shea note he will be attending the Georgian bay Social Institute, which is comprised of councillors from seven municipalities. He also noted he will be meeting with the inspector general from the Solicitor General's office regarding policing.

16.

Closed Session

None.

17.

Report from Closed Session

None.

18.

Adjournment

• Resolution: 461-2021
  Moved: Councillor Hergert
  Seconded: Councillor Shea

  That we do now adjourn at 9:00 p.m., to meet again at 9:00 a.m. on October 5, 2021 or at the call of the chair.

  Disposition: Carried