Council Meeting
Municipality of West Grey, Council Chambers
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, November 03, 2020 at 9:00 A.m. - 10:00 A.m.

electronically

This meeting is online

We are using the ZOOM meeting software – audio only

To join the meeting through your computer (or smartphone with the ZOOM app) go to: https://us02web.zoom.us/j/85884991900

If you prefer to phone in and listen live dial [phone] (long-distance charges to Toronto may apply)

If prompted, enter the meeting ID: 858 8499 1900

To participate during the comment or question periods use the raise hand function on your computer or *9 on your phone.

Accessibility of documents: Documents are available in alternate formats upon request. Please contact the Clerk's Department at 519-369-2200 or by email at [email protected] to discuss how best we can meet your needs if you require an accessible format or communication support.

---

1.

Call to order

2.

Moment of reflection

3.

Declaration of pecuniary interest and general nature thereof

4.

Closed session

• Recommendation:

  Whereas, the Municipal Act, S.O. 2001, Section 239 (2), as amended, authorizes councils of municipalities to close to the public a meeting or part of a meeting for dealing with certain subject matters,

  Now therefore be it resolved that, the council of the Municipality of West Grey, does now go into a closed session at ____ a.m., with the CAO/deputy clerk and clerk to discuss personal matters about an identifiable individual, including municipal or local board employees, a proposed or pending acquisition or disposition of land by the municipality or local board; and information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

   

5.

Matters arising from the closed session

6.

Public meetings

• Recommendation:

  That West Grey council adjourn at _______ a.m. for the purpose of proceeding into a public meeting of West Grey council, pursuant to section 34 of the Planning Act to review a proposed amendment to West Grey zoning bylaw no. 37-2006.

7.

Comment period

8.

Adoption of minutes

8.1

October 13, 2020 special council

8.2

October 20, 2020 council

8.3

March 11, 2020 Accessibility Advisory Committee

8.4

September 1, 2020 Elmwood Community Centre Board

8.5

September 2, 2020 Accessibility Advisory Committee

8.6

September 30, 2020 Elmwood Fire Department Joint Board of Management - draft

8.7

October 7, 2020 Durham Business Improvement Area

• Recommendation:

  That council adopts the minutes from October 13, 2020 Special Council Meeting and October 20, 2020 Council Meeting; and
  That council receives the March 11, 2020 Accessibility Advisory Committee minutes, September 1, 2020 Elmwood Community Centre Board minutes, September 2, 2020 Accessibility Advisory Committee minutes, September 30, 2020 draft Elmwood Fire Department Joint Board of Management minutes, and the October 7, 2020 Durham Business Improvement Area minutes, for information.

9.

Routine department reports

10.

Miscellaneous correspondence

10.1

Items for information

10.1.1

The Ministry of the Environment, Conservation and Parks - Blue Box Draft Transition Schedule

10.1.2

County of Wellington request to support the resolution adopted on September 24, 2020 regarding Aggregate Resource Property and Valuation

10.1.3

Township of Glengarry resolution regarding allowance of capital expenditures under the Safe Restart Agreement

10.1.4

Loyalist Township resolution regarding funding for community groups and service clubs affected by the pandemic

10.1.5

Ontario Barn Preservation regarding barns as a cultural heritage resource

• Recommendation:

  That all correspondence items not otherwise dealt with are hereby received.

11.

Future committee meetings

11.1

Elmwood Community Centre Board, November 3, 2020 at 7 p.m.

11.2

West Grey Accessibility Advisory Committee, November 4, 2020 at 7 p.m.

11.3

Economic Development Advisory Committee, November 5, 2020 at 9:30 a.m.

11.4

Saugeen Valley Conservation Authority, November 5, 2020 at 1:30 p.m.

11.5

West Grey Public Library Board, November 11, 2020 at 7 p.m.

12.

Communications from the mayor and council

13.

Delegations / presentations

13.1

Mayor George Bridge, Minto, Federation of Canadian Municipalities programs

• Recommendation:

  That the Council of the Municipality of West Grey receives the delegation by Mayor George Bridge, Minto, Federation of Canadian Municipalities programs. 

13.2

Laura Needman, Grey Bruce Health Unit and Jill Umbach, Bruce Grey Poverty Task Force, Food Insecurity in Grey Bruce.

• Recommendation:

  That the Council of the Municipality of West Grey receives the delegation by Laura Needman, Grey Bruce Health Unity and Jill Umbach, Bruce Grey Poverty Task Force regarding Food Security in Grey Bruce.

13.3

Bruce Davidson, Project Manager, The Grey Bruce Sustainability Network regarding Film Plastic Recycling Program

• Recommendation:

  That the Council of the Municipality of West Grey receives the delegation by Bruce Davidson, Project Manager, The Grey Bruce Sustainability Network regarding Film Plastic Recycling Program.

14.

Business arising from the previous meeting

15.

Staff reports

15.1

Chief Building Official

15.1.1

Q3 Building Activity

• Recommendation:

  THAT CBO report – 2020 Q3 Building Department Activity be received for information.

15.2

Director of Finance/Treasurer

15.2.1

Approval of Accounts – Voucher 19-2020

• Recommendation:

  That council approve voucher no. 19-2020 in the amount of $382,525.40.

15.2.2

Long-term Borrowing for police station lands

• Recommendation:

  That staff prepare a borrowing bylaw to finance the purchase of lands for a future police station through a bank loan with a 20 year amortization and 5 year term.

15.3

Co-ordinator, Office of the CAO

15.3.1

Multi-year Accessibility Plan

• Recommendation:

  That report Multi-year Accessibility Plan be received; and further

  That a bylaw to adopt the Multi-year Accessibility Plan 2020-2024 be brought forward to the next council meeting.

16.

Bylaws

16.1

Bylaw No. 75-2020 - Zoning amendment Ward ZA-09-2020

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 75-2020, being a bylaw to amend the zoning Bylaw No. 37-2006.

16.2

Bylaw No. 76-2020 - Confirm proceedings of council

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 76-2020, being a bylaw to confirm matters addressed at the November 3, 2020 Regular Council meeting and October 13, 2020 Special Council meeting

17.

New business

17.1

Notice of Motion

• Moved by Councillor Shea:

  Whereas The Municipal Act, 2001, Section 238(2) stipulates that every municipality and local board is required to pass a procedure by-law for governing the calling, place and proceedings of meetings;

  Whereas The Municipal Act, 2001 provides for the legislative requirements for a procedure by-law;

  Whereas the COVID-19 Economic Recovery Act, 2020 allows members of a council, local boards or a committee of either of them to participate electronically in meetings without the need for the physical presence of any member at a particular location;

  Whereas the Council of the Municipality of West Grey has provided input with regard to suggested improvements to the current procedural by-law;

  Whereas the Clerk of the Municipality of West Grey is conducting a thorough review of the current procedural by-law;

  Now Therefore Be It Resolved That the Clerk of the Municipality of West Grey report back to Council on recommended revisions and amendments at the November 24, 2020 Committee of the Whole meeting.

   

18.

Addendum

19.

Closed session - incomplete items only

20.

Matters arising from closed session

21.

Question period

22.

Municipal act - notices

23.

Adjournment

• Recommendation:

  That we do now adjourn at ____ a.m/p.m., to meet again on November 17, 2020 at 7 p.m. or at the call of the chair.