Council Meeting
Municipality of West Grey, Council Chambers
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, September 15, 2020 at 6:00 P.m. - 9:00 P.m.

Virtual meeting

This meeting is online

We are using the ZOOM meeting software – audio only

To join the meeting through your computer (or smartphone with the ZOOM app) go to: https://us02web.zoom.us/j/82124077874

If you prefer to phone in and listen live dial [phone] (long-distance charges to Toronto may apply)

If prompted, enter the meeting ID: 821 2407 7874

To participate during the comment or question periods use the raise hand function on your computer or *9 on your phone.

Accessibility of documents: Documents are available in alternate formats upon request. Please contact the Clerk's Department at 519-369-2200 or by email at [email protected] to discuss how best we can meet your needs if you require an accessible format or communication support.

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1.

Call to order

2.

Moment of reflection

3.

Declaration of pecuniary interest and general nature thereof

4.

Closed session

• Recommendation:

  Whereas the Municipal Act, S. O. 2001, section 239(2), as amended, authorizes councils of municipalities to close to the public a meeting or part of a meeting for dealing with certain subject matters;

  Now therefore be it resolved that the Council of the Municipality of West Grey does now go into a closed session at ____ p.m., with the CAO/deputy clerk, clerk, director of public works and administrative assistant, clerk's department to discuss items that relate to personal matters about an identifiable individual, including municipal or local board employees.

• Recommendation:

  That the Council of the Municipality of West Grey reconvenes in open session at ________ p.m.

5.

Matters arising from the closed session

6.

Comment period

7.

Public meetings

8.

Adoption of minutes

8.1

September 1, 2020 Council Minutes

8.2

August 4, 2020 Elmwood Community Centre Board Minutes

• Recommendation:

  That the Council of the Municipality of West Grey approves the September 1, 2020 council meeting minutes, as presented; and

  That minutes from the August 4, 2020 Elmwood Community Centre Board meeting, be received for information.

9.

Routine department reports

10.

Miscellaneous correspondence

10.1

Items requiring action

10.1.1

Request for council to recognize October 18-24, 2020 as Ontario Public Library Week

• Recommendation:

  That the Council of the Municipality of West Grey recognizes October 18-24, 2020 as Ontario Public Library Week; and

  That a letter be sent to the CEO/Librarian of the West Grey Public Library confirming the decision.

10.2

Items for information

10.2.1

Letter from the Ministry of Agriculture, Food and Rural Affairs regarding partial proclamation of the Security from Trespass and Protecting Food Safety Act, 2020

10.2.2

Letter from the Ministry of Municipal Affairs and Housing regarding exercising  authority under the current emergency order in relation to staff deployment 

• Recommendation:

  That the Council of the Municipality of West Grey receives correspondence items not otherwise dealt with. 

11.

Future committee meetings

11.1

Committee of the Whole meeting, September 29, 2020 at 9 a.m.

11.2

Saugeen Municipal Airport Commission meeting, September 16, 2020 at 1:30 p.m.

11.3

West Grey Public Library Board meeting, September 16, 2020 at 1:30 p.m.

11.4

West Grey Police Services Board meeting, September 28, 2020 at 9 a.m.

11.5

West Grey Economic Development Advisory Committee meeting, October 1, 2020 at 9:30 a.m.

11.6

Elmwood Community Centre Board meeting, October 6, 2020 at 7 p.m.

12.

Communications from the mayor and council

13.

Delegations / presentations

13.1

Grey County Climate Change Action Plan - Hiba Hussain. Planner, County of Grey

• Recommendation:

  That the Council of the Municipality of West Grey receives the delegation by Hiba Hussain, Planner, County of Grey regarding Grey County Climate Change Action Plan.

14.

Business arising from the previous meeting

15.

Staff reports

15.1

Principles Integrity

15.1.1

Recommendation Report re:  Complaint against Councillor Hergert

• Recommendation:

  That the Council of the Municipality of West Grey receives the report from Principles Integrity, the Integrity Commissioner for the Municipality of West Grey, respecting a complaint against Councillor Hergert dated September 10, 2020.

15.2

Director of Finance/Treasurer

15.2.1

Approval of Accounts – Voucher 16-2020

• Recommendation:

  That the Council of The Municipality of West Grey approves Voucher No. 16-2020 in the amount of $2,874,964.55.

15.2.2

Normanby Public Works Depot Septic Replacement

• Recommendation:

  That the Council of The Municipality of West Grey approves the project to replace the septic at the Normanby Public Works Depot to be funded from the Public Works Housing Reserve.

15.3

Co-ordinator, Office of the CAO

15.3.1

West Grey Pole Banner Program

• Recommendation:

  That report West Grey Pole Banner Program be received; and further

  That the Council of The Municipality of West Grey approves a budget up to a maximum of $10,000 to develop and implement a pole banner program; and

  That staff work with the economic development advisory committee (EDAC) to develop a pole banner program to launch in the spring of 2021.

15.4

Director of Infrastructure and Public Works

15.4.1

Connecting Link Project – Garafraxa Bridge Rehabilitation

• Recommendation:

  That the Council of The Municipality of West Grey award the engineering for the Garafraxa Bridge Rehabilitation project to Triton Engineering Services Limited.

15.5

Recreation Supervisor

15.5.1

Rural Economic Development (RED) grant update

• Recommendation:

  That report Rural Economic Development (RED) grant update be received for information; and

  That the Council of The Municipality of West Grey hereby schedules a virtual joint council meeting with Grey Highlands on September 28^th at 3 p.m.

15.6

Clerk

15.6.1

Council Code of Conduct

• Recommendation:

  That the Council of The Municipality of West Grey receives the report, Council Code of Conduct; and

  That the Council of The Municipality of West Grey approves the committee of the whole recommendation to pass the Council Code of Conduct as presented by Principles Integrity at the May 26, 2020 committee of the whole meeting by considering the bylaw to adopt the Council Code of Conduct in the bylaw portion of the agenda.

16.

Bylaws

16.1

Bylaw No. 61-2020 Sale of Municipal Land to DJ Land Development Limited

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 61-2020, being a bylaw for the Sale of Municipal Land to DJ Land Development Limited.

16.2

Bylaw No. 62-2020  Council Code of Conduct

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 62-2020, being a bylaw to adopt a Council Code of Conduct.

16.3

Bylaw No. 63-2020 Hopkins Zoning Amendment No. ZA-07-2020

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 63-2020, being a bylaw to amend the zoning Bylaw No. 37-2006.

16.4

Bylaw No. 64-2020 Sciven Zoning Amendment No. ZA-08-2020

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 64-2020, being a bylaw to amend the zoning Bylaw No. 37-2006.

16.5

Bylaw No. 65-2020 Confirming Proceedings of Council

• Recommendation:

  That the Council of the Municipality of West Grey gives first, second and third and final reading to Bylaw No. 65-2020, being a bylaw to confirm matters addressed at the September 15, 2020 regular council meeting.

17.

New business

17.1

Notice of Motion - AMO Conference - Additional Compensation 

• Moved by Councillor Townsend:

  Whereas the 2020 AMO conference was a virtual event due to COVID-19 it involved:

  a) No travel, so no claim for mileage or travel time

  b) No meal allowance, since there is no extra cost as council members attended from home

  c) No preparation time claim, as per past years

  d) 3-days of attendance, with each day being at least 5 hours and more, including 1 breakout session per day

  e) the option to "attend" the 11 additional breakout sessions available that had to be "attended" after the official conference time frame; and

  there were 14 concurrent breakout sessions over the 3 days, of which only 3 (1 per day) could be attended during the conference time frame, leaving 11 more (optional), at 1.25 hours each, to attend afterwards; and

  if all 11 were attended, it would take 13.75 hours to view them all,  assuming on average attendees would get compensated for attending approx 1/2 of these 11 sessions that would take 6.9 hours;

  Now therefore be it resolved that council approve one (1) additional day of remuneration for council members for the 2020 AMO conference in addition to the three days allowed in Conference Policy Bylaw 72-2018 .

18.

Addendum

19.

Closed session - incomplete items only

20.

Matters arising from closed session

21.

Question period

22.

Municipal act - notices

23.

Adjournment

• Recommendation:

  That we do now adjourn at ____ p.m., to meet again on October 6, 2020 at 10 a.m. or at the call of the chair.