Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, May 16, 2023 at 9:00 A.m. - 1:00 P.m.

West Grey municipal office, council chambers and virtual

This meeting shall be held in the Municipality of West Grey council chambers. Members of the public may attend in person or electronically via Zoom.

To join through your computer (or smartphone with the Zoom app) go to: https://us02web.zoom.us/j/89156262480

To phone in and listen live dial [phone] (long-distance charges may apply)

When prompted, enter the meeting ID: 891 5626 2480 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

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1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Delegation - Maria Djordjic, Jesse Silnica, and Josef Silnica Re: Request to keep goat

5.

Public meetings

There is no public meeting. 

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

7.1

Closed Session

"THAT council now moves into closed session to consider:

1. Minutes of the closed session of the regular council meeting held on April 4, 2023; and
2. One matter regarding personal matters about an identifiable individual and labour relations or employee negotiations respecting a municipal position."

7.2

Report from closed session

8.

Adoption of minutes

8.1

Minutes of the regular council meeting held on May 2, 2023

8.2

Minutes of the public meeting held on May 2, 2023

9.

Committee and board reports

There are no committee and board reports. 

10.

Correspondence

10.1

Correspondence received for which direction of council is required

10.1.1

Jessica Farquharson Municipal Significant Event Request - Ayton Baseball Tournament 

10.1.2

Municipality of Grey Highlands - Multi-Municipal Long-Term Care Working Group - Capacity Expansion 

10.1.3

Durham BIA - Farmers Market Proposal

10.1.4

Royal Canadian Legion Branch 308 Durham - Request for additional banners

10.1.5

West Grey Soccer Club - Field Maintenance Grant Request

10.2

Correspondence received which is presented for the information of council

11.

Staff reports

11.1

Chief Administrative Officer

11.1.1

Costs associated with RFP WG22-19 - Study and analysis of Policing Services Model

11.2

Manager of Public Works

11.2.1

IPW-2023-04 - Surface Treatment-Reallocation of Capital Funds

11.3

Director of Infrastructure and Development/CBO

11.3.1

2023 Q1 Building Activity

11.4

Manager of Planning and Development

11.4.1

ZA12.2023 - GREIN, Dean and KAUFMAN, Becky (GLENN, David)

11.5

Director of Legislative Services/Clerk

11.5.1

Volunteer Program Policy

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw No. 2023-047 - Confirming the proceedings of council

"A bylaw to confirm the proceedings of the regular meeting of the council of the Corporation of the Municipality of West Grey."

13.2

Bylaw No. 2023-041 - Grants to Organizations Policy

"A bylaw to adopt a municipal grants to organizations policy."

13.3

Bylaw No. 2023-042 - ZA12.2023 - Grein

"A bylaw to amend Zoning Bylaw No. 37-2006 in accordance with ZA12.2023."

13.4

Bylaw No. 2023-048 - West Grey and Grey County Tiered Response Amending Agreement

"A bylaw to authorize an amendment to the Tiered Emergency Response Agreement between the Municipality of West Grey and the County of Grey."

13.5

Bylaw No. 2023-049 - West Grey, Southgate, and Grey County Tripartite Emergency Response Amending Agreement

"A bylaw to authorize an amendment to the Tripartite Emergency Response Agreement between the Municipality of West Grey, the Township of Southgate, and the County of Grey."

13.6

Bylaw No. 2023-050 - West Grey, Hanover, and Grey County Tripartite Emergency Response Amending Agreement

"A bylaw to authorize an amendment to the Tripartite Emergency Response Agreement between the Municipality of West Grey, the Town of Hanover, and the County of Grey."

13.7

Bylaw No. 2023-051 - West Grey, Grey Highlands, and Grey County Tripartite Emergency Response Amending Agreement

A bylaw to authorize an amendment to the Tripartite Emergency Response Agreement between the Municipality of West Grey, the Municipality of Grey Highlands, and the County of Grey.

13.8

Bylaw No. 2023-052 - West Grey, Brockton, and Grey County Tripartite Emergency Response Amending Agreement

"A bylaw to authorize an amendment to the Tripartite Emergency Response Agreement between the Municipality of West Grey, the Municipality of Brockton, and the County of Grey."

13.9

Bylaw No. 2023-053 - Holiday Shopping Bylaw

"A bylaw respecting retail business holiday closures in the Municipality of West Grey."

14.

New business

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

There is no closed session. 

17.

Report from closed session

There is no closed session. 

18.

Adjournment