Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, February 01, 2022 at 9:00 A.m. - 12:00 P.m.

Virtual meeting

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To join through your computer (or smartphone with the ZOOM app) go to: https://us02web.zoom.us/j/89156262480

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When prompted, enter the meeting ID: 891 5626 2480

Accessibility of documents: Documents are available in alternate formats upon request.
If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

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1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Delegation - Ann Hagedorn, Durham and District Horticultural Society - Recognition of Year of the Garden

5.

Public meetings

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

8.

Adoption of minutes

8.1

January 17, 2022 - Public meeting

8.2

January 18, 2022 - Council meeting

• Recommendation:

  That the minutes of the public meeting of January 17, 2022 and the council meeting of January 18, 2022 are hereby approved as circulated.

9.

Committee and board reports

9.1

Economic Development Advisory Committee - January 10, 2022 meeting minutes

• Recommendation:

  That council approves the recommendation of the Economic Development Advisory Committee to amend the appointment bylaw by removing members R. Sisolak and J. Gingerich.

9.2

Saugeen Municipal Airport Commission - December 15, 2021 meeting minutes

9.3

Saugeen Municipal Airport Commission - December 22, 2021 meeting minutes

9.4

Saugeen Valley Conservation Authority - December 16, 2021 meeting minutes

9.5

West Grey Public Library Board - October 13, 2021 meeting minutes

9.6

West Grey Public Library Board - October 26, 2021 meeting minutes

9.7

West Grey Public Library Board - November 10, 2021 meeting minutes

9.8

West Grey Public Library Board - December 8, 2021 meeting minutes

9.9

West Grey Public Library Board - December 22, 2021 meeting minutes

• Recommendation:

  The minutes of committees and boards are hereby received.

10.

Correspondence

10.1

Items requiring action

10.1.1

Douglas Anderson - Request to purchase municipal lands

• Recommendation:

  That council directs that a report be brought back to a future council meeting regarding the sale of municipal lands as requested by Doug Anderson.

10.1.2

Durham Homecoming 2022 - Request for declaration of an event of municipal significance

• Recommendation:

  That council hereby directs that _____________.

10.2

Items for information

10.2.1

Chair Doug Reycraft, Community Schools Alliance - Social and economic impact of schools for small communities in Ontario

• Recommendation:

  That council hereby receives all correspondence items not otherwise dealt with.

11.

Staff reports

11.1

Director of Development/CBO

11.1.1

2021 Q4 Building Activities

• Recommendation:

  That CBO report, 2021 Q4 Building Department Activity be received for information.

11.2

Director of Administration/Clerk

11.2.1

Update - Use of corporate resources during an election policy

• Recommendation:

  That council receive the report Update to Use of Corporate Resources During an Election Policy for information.

11.3

Director of Finance/Treasurer

11.3.1

2022 Capital Budget Approval – police vehicle

• Recommendation:

  That council approves the 2022 capital budget for the Municipality of West Grey to a maximum of 50% of the 2021 budget to permit tendering for a police vehicle.

11.4

CAO

11.4.1

Strategic Vision Plan update

• Recommendation:

  That council receives report Strategic Vision Plan update report for information.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 09-2022 - Use of corporate resources during an election policy

• Recommendation:

  That bylaw 09-2022, being a bylaw to adopt a policy for the use of corporate resources during an election, be read a first, second and third and final time.

13.2

Bylaw 10-2022 - Confirming the proceedings of council

• Recommendation:

  That bylaw 10-2022, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New business

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ a.m./p.m., with the CAO, Director of Administration/Clerk, Director of Finance/Treasurer and Legislative Coordinator for the purpose of addressing a proposed or pending acquisition or disposition of land by the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees.

17.

Report from closed session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ a.m./p.m., to meet again on February 15, 2022 at 6 p.m. or at the call of the chair.