Council Meeting
Municipality of West Grey
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, September 06, 2022 at 9:00 A.m. - 12:00 P.m.

West Grey municipal office, council chambers and virtual

This meeting shall be held in the Municipality of West Grey council chambers. Members of the public may attend in person or electronically via Zoom.

To join through your computer (or smartphone with the Zoom app) go to: https://us02web.zoom.us/j/89156262480

To phone in and listen live dial [phone] (long-distance charges may apply)

When prompted, enter the meeting ID: 891 5626 2480 

Accessibility of documents: Documents are available in alternate formats upon request.
If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 519-369-2200 to discuss how we can meet your needs.

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1.

Call to order

2.

Moment of reflection

3.

Declarations of pecuniary interest and general nature thereof

4.

Delegations/presentations

In accordance with the West Grey Procedural Bylaw each delegation shall be limited in speaking to not more than ten minutes, and presentations that are requested by council shall have a time limit as determined between the clerk and the presenter.

4.1

Presentation - County of Grey - Rockwood Terrace Campus of Care Project 

4.2

Presentation - MNP - Study and Analysis of Policing Services

4.3

Delegation - Township of Wellington North - Mount Forest Outdoor Pool and Aquatics Centre

4.4

Delegation - Ukrainian Friends in West Grey and Area - Support for Ukrainian Refugees

5.

Public meetings

6.

Comment period

In accordance with the West Grey Procedural Bylaw comments may be made to council with respect to a specific agenda item. A maximum of two minutes per person is allotted for comments, with a maximum of ten minutes in total for the comment period.

7.

Unfinished business

7.1

Report fom Closed Session - August 9, 2022

Council met in closed session for the purpose of addressing personal matters about an identifiable individual, including municipal or local board employees; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and to receive information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. The closed meeting on August 9, 2022 went to curfew, as set out in the procedural bylaw. The closed meeting adjourned at 1:30 p.m. 

8.

Adoption of minutes

8.1

August 8, 2022 - Public meeting

8.2

August 9, 2022 - Council meeting

8.3

August 24, 2022 - Special council meeting

• Recommendation:

  That the minutes of the August 8, 2022 public meeting, August 9, 2022 regular council meeting and the August 24, 2022 special council meeting are hereby approved as circulated.

9.

Committee and board reports

9.1

Durham Business Improvement Area - May 5, 2022 minutes

9.2

Neustadt Recreation Committee - June 7, 2022 minutes

9.3

Durham Business Improvement Area - June 14, 2022 minutes

9.4

Saugeen Mobility and Regional Transit Board - June 24, 2022 minutes

9.5

Ayton and Area Recreation Advisory Committee - June 29, 2022

9.6

Grey County Joint Accessibility Advisory Committee - July 13, 2022 minutes

9.7

Climate Action Advisory Committee - July 19, 2022 minutes

9.8

Durham Business Improvement Area - August 18, 2022 minutes

9.9

West Grey Economic Development Advisory Committee - August 22, 2022 minutes

• Recommendation:

  The minutes of committees and boards are hereby received. 

10.

Correspondence

10.1

Items requiring action

10.1.1

Sheila Olan-MacLean and Fred Hahn - Child Care Worker and Early Childhood Educator Appreciation Day

• Recommendation:

  That council hereby ______. 

10.1.2

Bentinck Plowmen's Association - Bentinck plowing match support

• Recommendation:

  That council hereby ______. 

10.1.3

The Terry Fox Foundation - West Grey/Durham Terry Fox Run

• Recommendation:

  That council hereby ______. 

10.1.4

West Grey Police Services Board - Letter accepting council's invitation

• Recommendation:

  That council hereby ______. 

10.1.5

Branch 308, Royal Canadian Legion - Request for recognition of "Legion Week"

• Recommendation:

  That council hereby ______. 

10.1.6

Special Olympics Ontario South Saugeen - Request to waive ice fees

• Recommendation:

  That council hereby ______. 

10.1.7

Town of Hanover - Opportunity for county-led facilitated boundary adjustment discussions

• Recommendation:

  That council hereby ______. 

10.1.8

Paul Nixon - Request for municipal significant designation 

• Recommendation:

  That council hereby ______. 

10.1.9

Kevin Tremble- Meadows Modular Home Park- Road naming request

• Recommendation:

  That council hereby ______. 

10.2

Items for information

10.2.1

Town of South Bruce Peninsula - Resolution for GSCA program rates and fees

10.2.2

Town of South Bruce Peninsula - Mandatory firefighter certification

10.2.3

Ombudsman Ontario Report - Investigation into a closed meeting held by the Saugeen Municipal Airport Commission

10.2.4

Town of Aylmer - Warming and cooling centre policy

10.2.5

Municipality of Shuniah - Letter of support for Bill C-233 "Keira's Law"

10.2.6

Ontario Sheep Farmers - Consideration of livestock guardian dogs in municipal dog control bylaws

• Recommendation:

  That council receives all correspondence not otherwise dealt with. 

11.

Staff reports

11.1

Manager of Planning and Development

11.1.1

Request for Council Permission - Minor Variance

• Recommendation:

  That council receive Planner Spencer’s report and considers the passage of a motion to support the request by the applicant’s agent to apply for a minor variance.

11.1.2

ZA14.2022 - Anderson, Douglas (Clarification Report)

• Recommendation:

  That council receive Planner Spencer’s report and considers first, second, and third reading of the bylaw at a subsequent council meeting and that a non-service agreement be registered on title at the landowner’s expense.

11.2

Director of Development/CBO

11.2.1

2022 Q2 Building Activity

• Recommendation:

  That CBO report – 2022 Q2 Building Department Activity be received for information.

11.3

Interim Director of Public Works and Infrastructure

11.3.1

Flood Hazard Identification Mapping Program

• Recommendation:

  That council supports an application to the Natural Resources Canada federal government grant program:  Flood Hazard Identification Mapping Program (FHMIP); and

  That council approves matching funding contribution of up to $25,000 from the capital reserves, in the event of a successful grant application.

11.4

Chief Administrative Officer

11.4.1

Renaming municipal asset - Heritage Walkway Bridge

• Recommendation:

  That report “Request to name corporate asset: Heritage Walkway Bridge” be received for information.

12.

Questions

In accordance with the West Grey Procedural Bylaw members may request clarification or updates on previous agenda items.

13.

Bylaws

13.1

Bylaw 72-2022 - Zoning amendment - Anderson

• Recommendation:

  Thay Bylaw 72-2022, being a bylaw to amend Bylaw 37-2006, be read a first, second and third and final time.

13.2

Bylaw 75-2022 - Naming of roads in the Broos subdivision

• Recommendation:

  That Bylaw 75-2022, being a bylaw to authorize the naming of roads in the Broos subdivision, be read a first, second and third and final time.

13.3

Bylaw 76-2022 - Naming of roads in the Meadows Modular Home Park

• Recommendation:

  That Bylaw 76-2022, being a bylaw to authorize the naming of roads in the Meadows Modular Home Park, be read a first, second and third and final time.

13.4

Bylaw 77-2022 - Confirming the proceedings of council

• Recommendation:

  That Bylaw 77-2022, being a bylaw to confirm the proceedings of council, be read a first, second and third and final time.

14.

New business

14.1

Notice of Motion - Record of West Grey Taxpayer Budget

• Recommendation:

  Moved by Councillor Hergert

  That all boards, committees, commissions, that receive monies from the West Grey Taxpayer budget, be recorded and uploaded to the municipal website, to be transparent. This will commence in January 2023.

14.2

Notice of Motion - Rescind Trailer License Bylaw 

• Recommendation:

  Moved by Councillor Hergert

  That West Grey council rescind the Trailer License Bylaw, known as Bylaw 73-2016 and amending Bylaw 8-2018.

15.

Announcements

In accordance with the West Grey Procedural Bylaw, comments are not debatable, nor shall they introduce new business. Comments shall be limited to five minutes per member.

16.

Closed session

• Recommendation:

  That the Council of the Municipality of West Grey does now go into a closed session at _____ a.m./p.m., with the CAO/Deputy Clerk, Director of Finance/Treasurer and Manager of Planning and Development for the purpose of a proposed or pending acquisition or disposition of land by the municipality or local board; and for the purpose of addressing personnel matters about an identifiable individual, including municipal or local board employees.

17.

Report from closed session

18.

Adjournment

• Recommendation:

  That we do now adjourn at _______ a.m./p.m., to meet again on September 20, 2022 or at the call of the chair.