Council Meeting
Municipality of West Grey, Council Chambers
402813 Grey County Rd 4, Durham, ON N0G 1R0

Tuesday, August 04, 2020 at 9:00 A.m. - 10:00 A.m.

electronically

This meeting is online
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Accessibility of documents: Documents are available in alternate formats upon request. Please contact the Clerk's Department at 519-369-2200 or by email at [email protected] to discuss how best we can meet your needs if you require an accessible format or communication support.

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1.

Call to order

2.

Moment of reflection

3.

Declaration of pecuniary interest and general nature thereof

4.

Closed session

• Recommendation:

  Whereas, the Municipal Act, S.O. 2001, Section 239 (2), as amended, authorizes councils of municipalities to close to the public a meeting or part of a meeting for dealing with certain subject matters,

  Now therefore be it resolved that, the council of the Municipality of West Grey, does now go into a closed session at ____ a.m., with the CAO/deputy clerk, clerk, manager planning and development, and administrative assistant, clerk’s office, to discuss items that relate to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

• Recommendation:

  That council reconvenes in open session at ________ a.m.

4.1

Back to Open Session

5.

Matters arising from the closed session

6.

Public meetings

7.

Consent agenda

• Recommendation:

  That consent agenda item 7.1.1, council minutes of July, 21 2020, item 7.1.2, public meeting minutes of July 28, 2020, and item 7.1.3. committee of the whole minutes of Julky 28, 2020 are hereby approved as presented; and

  That, authorization be given for the actions to be taken as may be necessary to give effect to the recommendations contained therein; and

  That consent agenda items 7.1.4 to 7.4, inclusive, be received for information.

7.1

Adoption of minutes

7.1.1

July 21, 2020 council minutes

7.1.2

July 28, 2020 council public meetings minutes

7.1.3

July 28, 2020 committee of the whole minutes

• Recommendation:

  That committee of the whole recommends to council that council supports the enhanced fire communications system as proposed by the Grey County Fire Chiefs’ Association, to be funded by Grey County; and

  That committee of the whole approves the annual user fee for West Grey fire department radio communications at a cost of $30,017.92 for each of the first two years, and $37,222.22 for each of the next six years.

7.1.4

June 17, June 19, and June 29, 2020 saugeen municipal airport commission minutes

7.2

Routine department reports

7.3

Miscellaneous correspondence

7.3.1

David and Alisha Schwartz letter request waive fees

7.3.2

Cory and Sandra Diehl letter of intent to purchase property

7.3.3

Stan and Marcie Whitehead letter of intenet to purchase property

7.3.4

Ministry of Municipal Affairs and Housing , Protecting Tenants and Ministry of Municipal Affairs and Housing, Strenghtening Community Housing Act, 2020, Bill 184, Royal Assent

7.3.5

20th Annual Child Care Worker and Early Childhood Educator Appreciation Day proclamation

7.3.6

Chatham-Kent Emancipation Day Resolution

7.3.7

Town of South Glengarry Long Term Care Homes Resolution

7.4

Future committee meetings

7.4.1

Elmwood Community Centre meeting, August 4, 2020 at 7 p.m.

7.4.2

Durham Business Improvement Area Annual General Meeting, August 6, 2020 at 7:30 a.m.

7.4.3

Virtual Public Meeting - Community Improvement Plan, August  11, 2020 at 7 p.m.

7.4.4

Economic Development Advisory Committee, August 12, 2020 at 9:30 a.m.

7.4.5

Saugeen Municipal Airport Commission, August 19, 2020 at 1:30 p.m.

8.

Communications from the mayor and council

9.

Delegations/Presentations

9.1

Savanna Myers, Director of Economic Development,Tourism & Culture, Grey County recovery initiatives

• Recommendation:

  That council receive the delegation by Savanna Myers, Director of Economic Development,Tourism & Culture, regardingGrey County recovery initiatives.

9.2

Joan Beecroft, PFlag Canada, Pride flag in rural areas

• Recommendation:

  That council receives the delegation by Joan Beecroft, PFlag Canada regarding pride flag in rural areas.

10.

Business arising from the previous meeting

11.

Staff reports

11.1

Director of Finance/Treasurer K. Mighton

11.1.1

Approval of Accounts – Voucher 13-2020

• Recommendation:

  That council approves voucher no. 13-2020 in the amount of $566,470.77.

11.1.2

Reconstruction of Durham Ballpark Stairs

• Recommendation:

  That council receives the report by Director Mighton, Reconstruction of Durham Ballpark Stairs; and further

  That council provides staff direction regarding the reconstruction of the Durham Ballpark stairs.

11.2

Recreation Supervisor K. Hewlett

11.2.1

Recreation - 2020 Durham Ball Diamond Concessions Agreement

• Recommendation:

  That council receives report by Supervisor Hewlett, Recreation – 2020 Durham Ball Diamond Concessions Agreement be received; and

  That council considers adopting the lease agreement in the bylaw portion of the agenda.

11.3

Co-ordinator, Office of the CAO J. Zettel

11.3.1

Accessibility of corporate records on municipal website

• Recommendation:

  That council receives the report by Co-ordinator Zettel, Accessibility of corporate records for the municipal website for information; and

  That staff use remediation software to continue to convert corporate records into accessible versions from January 2018 onward and post to the website by January 1, 2021.

12.

Bylaws

12.1

Bylaw 54-2020 - Zoning amendment Lipskie ZA-05-2020

• Recommendation:

  That the West Grey Council gives first, second and third and final reading to bylaw no. 54-2020, being a bylaw to amend the zoning bylaw no. 37-2006.

12.2

Bylaw 55-2020 - Borrowing bylaw

• Recommendation:

  That the West Grey Council gives first, second and third and final reading to bylaw no. 55-2020, being a bylaw to authorize the borrowing of money to meet current expenditures of the council of The Corporation of the Municipality of West Grey.

12.3

Bylaw 56-2020 - Lease for Durham Ball Park Concession Stand

• Recommendation:

  That the West Grey Council gives first, second and third and final reading to bylaw no. 56-2020, a bylaw to approve and authorize the execution of a lease agreement for the Durham Ball Park Concession Stand.

12.4

Bylaw 57-2020 - Confirming bylaw

• Recommendation:

  That the West Grey Council gives first, second and third and final reading to bylaw no. 57-2020, being a bylaw to confirm matters addressed at the August 4, 2020 regular council meeting.

13.

New business

13.1

Moved: Mayor Robinson

• Recommendation:

  Whereas there are 1985 youth, between the ages 12 to 24 living in the Municipality of West Grey;

  Whereas youth bring a unique perspective and creative energy to tackle community challenges and seize opportunities that can effect change now and for the future;

  Whereas West Grey values the voice of our young people and acknowledges that through youth engagement, their priorities and concerns will be discovered and will stimulate positive, productive dialogue and experiences that will result in feedback to help shape policies, programs and initiatives;

  Whereas youth are a strong untapped resource for promoting our community and their insights and contributions are essential to building healthy communities;

  Whereas youth are vital to our community by contributing to the social, economic and cultural factors;

  Whereas youth have an opportunity to assist in developing West Grey and preparing West Grey for the future, through a meaningful civic engagement role;

  Whereas the youth are our future leaders and supporters of the community and will act as an important link between council and West Grey youth;

  Now Therefore Be It Resolved that West Grey council hereby establishes the West Grey Youth Action Committee that will be comprised of the Mayor and 2 members of West Grey council and youth ranging from 12 years of age to 24 years of age to meet regularly to work toward the mandate of two-way communication, information sharing, collaboration and advocacy;

  And further, this committee will act in an advisory capacity to council in matters of concern to the youth of this municipality regarding activities and programs for and by the youth of West Grey;

  And that the committee adhere to the general terms of reference and, following their first meeting, be directed to develop their committee terms of reference to be approved by council.

13.2

Moved: Councillor Hamilton 

• Recommendation:

  WHEREAS West Grey Council is approaching the one-year anniversary of declaring a climate crisis; 

  WHEREAS West Grey’s Strategic Vision Plan 2020-2022 states “There is a strong sense of environmentalism and a call on West Grey to lead the way to find solutions for rural communities in the eye of climate change” and this plan includes a pillar to “Build a Better Future” with a goal of being “Stewards of the Environment” and includes the strategy “Develop a Climate Action Plan”;

  WHEREAS the Federation of Canadian Municipalities (FCM) states that “municipal governments influence or control half the sources of Canada’s greenhouse gas (GHG) emissions” and municipalities are “on the front lines of responding to severe weather events and other impacts of climate change”;

  WHEREAS FCM and Local Governments for Sustainability (ICLEI Canada) have established the Partners for Climate Protection program (PCP) which is free to join and consists of a five-step Milestone Framework:

  • Milestone 1 - Creating a GHG inventory and baseline to help track emissions, gather money-saving information, and measure progress over time
  • Milestone 2 - Setting a GHG emissions reduction target that is achievable, ambitious, and sets the tone for reduction efforts
  • Milestone 3 - Developing a local Climate Action Plan which outlines how the municipality will achieve its emissions reduction target through municipal operations and community-based initiatives
  • Milestone 4 - Implementing the Climate Action Plan with a clear schedule and integration into the municipality’s existing plans and policies
  • Milestone 5 - Monitoring progress, reporting results, and using data to evaluate and adjust activities;

  WHEREAS over 350 municipalities have joined the Partners for Climate Protection program including Grey County;

  THEREFORE BE IT RESOLVED THAT staff report by September 29, 2020 on the feasibility of the Municipality of West Grey joining the Partners for Climate Protection program including:

  • an overview of the Partners for Climate Protection program
  • consultation with Grey County Planning which is developing a Climate Action Plan and has joined the PCP program
  • consideration for leveraging resources and expertise with the Municipality of Grey Highlands which has also set a goal to develop a Climate Action Plan
  • financial and resource implications including consideration for the partial use of the modernization and efficiencies grant to fund any additional expertise required

13.3

Moved: Councillor Hergert

• Recommendation:

  Whereas West Grey Council deems infrastructure and connectivity as a priority;

  Whereas West Grey has a 2014 Asset Management Plan;

  Whereas West Grey staff and council have advocated to the Federal and Provincial governments about the need for urgent infrastructure investments, and will continue to advocate;

  Whereas West Grey will be reviewing the Asset Management Plan 2.0;

  Whereas West Grey has undertaken Bridge Condition Indexes, Bridge Rationalization Studies, and carries out continual Ontario Structure Inspections (OSIM) inspections;

  Whereas West Grey bridges require substantial monies to repair, and several years to plan these major infrastructure investments;

  Whereas it is West Grey Councils fiduciary responsibility to maintain our assets and imperative to budget to promote connectivity throughout our municipality in support of commerce, property access, and emergency services access;

  Therefore be it resolved that:
  a) West Grey staff will develop a list of top priority bridges needing major and minor rehabilitations;
  b) West Grey staff will bring all financing options for bridge and infrastructure repairs including Federal and Provincial government grant and lending options, bank lending options, and decommissioning/closure costs;
  c) West Grey council dedicates a portion of our August Committee of the Whole meeting, and as part of our annual August Committee of the whole, to strategically plan for bridge closure/repair/replacement, and financing for the same;
  d) West Grey staff will be on hand to collaborate as well as emergency and other services fire/police/ambulance, bus companies, post office, etc. related to our service area and contracts with other services;
  e) West Grey Council will annually be reviewing the Infrastructure priority list, prior to the budget cycle with forecasted projects including expenses for the following budget year; and
  f) West Grey Council will tour the assets annually scheduled for closure, repair, replacement.

14.

Addendum

15.

Closed session - incomplete items only

16.

Matters arising from closed session

17.

Question period

18.

Municipal act - notices

19.

Adjournment

• Recommendation:

  That we do now adjourn at ____ a.m. / p.m., to meet again on August 25, 2020 at 7 p.m.or at the call of the chair.